J-Town Forum

Club Related => J-Town Disc Golf Club => Topic started by: JTownDiscGolf on September 17, 2009, 10:49:44 AM

Title: Meeting Minutes
Post by: JTownDiscGolf on September 17, 2009, 10:49:44 AM
J-Town Discgolf Club Meeting 1
9/16/09 7:30 PM
McDonalds- 4280 W Jefferson St, Joliet, IL  60431

Members in Attendance:
   Frank Grimes
   Jason Poole
   Ray Hill
   


1)   Create mission statement
To promote the sport of disc golf.

2)   Adopt constitution
Constitution passes unanimously. (Posted separately)

3)   Adopt bylaws
Bylaws accepted unanimously. (Posted separately)

4)   Select Board of Directors
a.   Initial Board Members
i.   President
Ray Hill

ii.   Vice President
Frank Grimes

iii.   Secretary
Dean Bingham

iv.   Treasurer
Jason Poole

v.   Member Advocate
Roy Bazan

b.   Set office dates and election time.
Board of Directors term is from June 1 to May 31 and are elected in May.  First election to take place in 2011.

5)   Sign-up/Tag Distribution form.
a.   Name, PDGA, Address, e-mail
b.   initial tag number, carabineer
c.   Money received
Sign-Up form accepted.
Possibility of adding a non-tag level of membership (to be discussed at a future meeting).

6)   PDGA Affiliate
a.   10 PDGA Members required
b.   $25
Paperwork will be completed to become an affiliate club for 2009.

7)   Rules for playing bag tags.
To be discussed at a future meeting, as issues arise.

8 )   Handicapped singles league.
To be discussed at a future meeting.

9)   Financial
a.   Bag Tags Purchased (1-120)- $189.75
i.   J-Town Discgolf Club
Funding and naming approved.  Funds loaned from Jason Poole to be reimbursed as membership payments are accepted.

b.   Quote received for 500 carabineers (300 Black, 100 Green, 100 Royal)- $225.00
i.   JTownDiscgolf.com
Quantity to be increased to 1000 and to include additional colors.
Funding and naming approved.
Funding to be loaned by Jason Poole to be reimbursed as membership payments are accepted.

c.   Open new checking account
Ray Hill and Jason Poole are going to look into getting a tax id number in order to get a checking account in the clubs name.

10)   Club sanctioned tournament.
Approved unanimously.  Details to be discussed at a future meeting.

11)   Open Discussion
Jason Poole selected to hold the staff position of webmaster.
Frank Grimes selected as Park Liaison to the Channahon Park District.
Title: Re: Meeting Minutes
Post by: JTownDiscGolf on November 30, 2009, 07:44:18 AM
J-Town Disc Golf Club Meeting
11/21/09 6:00 PM—meeting 2
McDonalds- 4280 W Jefferson St, Joliet, IL  60431

Members in Attendance:
•   Dean Bingham
•   Frank Grimes
•   Jason Poole
•   Ray Hill

1)   Financial Report
•   Club Balance: $558.06
•   Jason Poole—reimbursed for initial investment of bag tags
•   Keep gift for membership—carabineer
•   2011 membership will consist of a $15 donation to the club—includes a new bag tag and a carabineer
2)   Club Statistics
•   Number of Members
75 total—59 PDGA members
•   Number  of remaining tags
45- Will look into purchasing more tags once we’re down to 20
3)   PDGA Affiliate 2009
•   Motion to become a PDGA Affiliate-passed
4)   Schedule for future meetings
•   2nd Monday on ODD Months
•   Location for General Membership meetings- still looking for convenient places

5)   Member Feedback/Concerns
•   No concerns at this time

6)   Sanctioned Tournament
•   Ray will ask Brett for tournament availability (presented by the J-Town Disc Golf Club)
•   Contact a vendor to handle merchandise for possible tournament
•   Sanctioned club tournament—possibly during the week in July
o   2 divisions- Pro/Am

7)   Tag Challenge Day/Time/Organizer
•   Rotate officers who are organizing the challenge
o   Ask for volunteers to help organize/run the challenge
•   Saturdays at 10:00 am (follow current league schedule)
o   Ray- 1st week (1st Saturday in December—12/05)
o   Frank- 2nd week
o   Jason- 3rd week
o   Dean- 4th week
•   Personalized scorecards for Tag Challenge
8 )   Handicapped Leagues
•   Tuesdays- following summer league schedule

9)   Club vs. Club Challenges
•   Tryouts held to select players
•   Contact Fox Valley for Club Challenge
•   Come up with different formats for the Challenge

10)   Open Discussion
•   Newsletter-
o   possible “blurb” about the members and their accomplishments in the Disc Golf community
o   Course improvements
o   Upcoming events
•   Club colors have been changed to orange and blue


Motion to close the meeting- 7:45 pm
Title: Re: Meeting Minutes
Post by: JTownDiscGolf on January 13, 2010, 07:35:55 AM
J-Town Disc Golf Club Meeting
1/11/10 5:30 PM—meeting 3
Panera Bread- Rt. 59 & Caton Farm Rd., Plainfield, IL  60544

Motion to bring meeting to order @ 5:33PM, seconded.

Members in attendance:
• Ray Hill
• Frank Grimes
• Jason Poole
• Dean Bingham

1) Financial Report
• $932.42
• Purchased 27 clipboards, salt, and pencils

2) Club Statistics
• 105 members, 77 are PDGA members
• More tags will be purchased for 2010 with a little more research for 2011

3) PDGA Affiliate 2009
• $25 plus $.44 for the stamp
• Jtown members are encouraged to sign-up/renew your PDGA memberships through Jtown Disc Golf Club (officers:  Ray Hill, Frank Grimes, Jason Poole, Dean Bingham, Roy Bazan) for a discount on the fee

4) Ice Bowl
• Thor and Frank Grimes are working on details
• Sponsors are always welcome
• There will be a spokesperson “On Air with Kevin”

5) Tag Challenge Day
• Successful when the weather has been nice

6) Club vs. Club Challenges
• Frank is contacting Randy

7) Q & A for Members
• Members can also ask questions or make comments to jtowndiscgolf@gmail.com

Motion to adjourn @ 6:42PM, seconded
Title: Re: Meeting Minutes
Post by: pooleje on March 10, 2010, 04:18:34 PM
J-Town Disc Golf Club Meeting 4
3/8/10, 6:00 PM
McDonald’s – 4280 W Jefferson St., Joliet, IL 60431

Motion to bring meeting to order @ 6:00 PM, seconded
Members in attendance:
•   Ray Hill
•   Jason Poole
•   Frank Grimes
•   Dean Bingham
•   Josh Knight
•   Dana Vicich
•   Randy Bruemmer
•   Tom Matesevac

1) Frank’s & Bean’s Tuesday Nights
•   Start date:  April 20, 2010, Follow the same schedule as the doubles league.
•   $5 entry fee, optional Ace ($1) & CTPs (2-$2/CTP) = $5, CTPs will be designated as Prize Fund & Club Enhancements.  The payout will be the top 30% with a minimum of $5 for last cash.  $0.50 from each entry fee will pay the hot round of the day.
•   Handling of non-rated players:  If you do not have a PDGA rating, your first 3 rounds at the handicap leagues will be free to establish your handicap.  You will only be allowed to participate in the Ace Fund, CTPs, and Bag Tags.  Another option to acquire your handicap; if a club officer is willing to play those three rounds outside of league night. After you accumulate more rounds your rating will be taken from your best 3 of your last 5 rounds.
•   Frank Grimes and Dean Bingham will be running it.
•   We have decided to stick with pen and paper for now until we progress with leagues.  Need for a computer will be addressed at a later date.
2) Discontinuum Club Challenge on 3/28/10 in Hoffman Estates
•   We need commitments from members.  We didn’t realize it landed on the last day of winter leagues.  If you do not have a lot vested in going to the last league come out and represent J-Town.  You will find information on the message board under Leagues & Tourneys.  It is a free, non-sanctioned event.  There will be three other clubs competing:  Discontinuum, Fox Valley, and Streamwood.
•   J-Town will be responsible for setting-up a few of the temp holes.  Since they have expanded to 2 courses to include us, it would be nice to show up with great numbers.  J-Town needs to bring a few extra baskets.  We are looking for some good baskets we could borrow from members.
3) Ice Bowl Review
•   Ice Bowl was a hit!  Thank you players and of course everyone that was involved.  88 players and sponsors raised $3559 & 300 lbs. of food.  All proceeds went to the Morning Star Mission.  See you next year!
4) Financials, Member Count (see attached)
5) Inner-Club Team Challenges – To be discussed at a later date
6) Free Club Member PDGA Tournament
•   Ray Hill is going to contact Brett Comincioli about setting a July 9, 2010 date for a members-only sanctioned tournament.  Details:  9:30 AM tee-off, 2 rounds (Highland, Channahon), 2 divisions (Pro/Am).  This is simply a perk for club members to accumulate points and ratings.  The Pro division will have a $10 entry fee that will all go to the Pro purse.  We are going to work on getting trophies for 1st place in each division.
7)  Addressing Lost/Stolen Bag Tags
•   $5 first instance, $15 second instance, hopefully there are no more than two.
8 ) Member Concerns/Feedback
•   Address working relationship with Mokena
•   Club working with area schools
Motion to adjourn @ 7:39 PM, seconded
Title: Re: Meeting Minutes
Post by: pooleje on May 12, 2010, 06:04:40 PM
J-Town Disc Golf Club Meeting 5
05/10/10 6:00 PM
Channahon Community Park

Motion to bring meeting to order, 6:01 PM, seconded.

Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham

1)  Financials (see attached)
2)  Club Logo
•   Contest Rules:  Submission deadline will be 06/09/10, approximate size (1.2” x 2.5”), needs to include 2011 & J-Town Disc Golf Club.
•   Once submissions are collected, there will be a vote.
3)  Club Tournament
•   State Coordinator contacted and approved, PDGA contacted
•   Jason is looking into making a score port.
•   Possibility of making a replica hole, out of Legos, for the trophies.
4)  Member Communication
•   Looking for member input for the newsletter.

Motion to adjourn, 6:44 PM, seconded.
Title: Re: Meeting Minutes
Post by: ray_hill on July 14, 2010, 12:28:58 PM
J-Town Disc Golf Club Meeting 6
7/12/10 5:00 PM
Channahon Community Park

Motion to bring meeting to order, seconded.  5:00 PM
Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Nate Winterstein

1)  Financials (see attached)

2)  Officer Review

•   Roy Bazan resigns from the position of Member Advocate.
•   The vote to change “unanimously” to “anonymously” in section II, B, 5, b; of the J-Town Disc Golf Club Bylaws & Operating Procedures was passed unanimously.
•   II. B. 5.  Member Advocate
a.   The Member Advocate is responsible for maintaining a positive relationship between the Board of Directors and the general membership.
b.   The Member Advocate shall talk with members to come up with member concerns and desired changes in a more informal setting than the general membership meetings.  These topics will then be presented at meetings on the member’s behalf, anonymously if desired.
•   Nominations for a new Member Advocate will be made until 8/2/10
•   8/3/10 voting will open
•   8/9/10 voting closes at J-Town Disc Golf Club Meeting
•   Nominations, so far; are Tom Matesevac, Dave Kocuiba, Darrin Johnson, Nate             Winterstein, Randy Bruemmer.
3)  Club Tournament Review

•   Need to advertise more
•   Need to use it as a promotional tool to recruit more members
•   The vote to strike III, D, 3 from the J-Town Disc Golf Club Bylaws & Operating Procedures was passed unanimously.
•   The vote to replace III, D, 3 with “Any memberships sold on or after October 31st will be valid for the remainder of the current year and will extend through the following year,” was passed unanimously.
4)   Club Logo

•   Sean Cooke, Mike Kursell, Brian Schuman, and Dave Kocuiba are being contacted about submitting their drawings.  If there are any other artists that would like to submit something, please contact any of the club officers (Ray Hill, Frank Grimes, Jason Poole, Dean Bingham).
Motion to adjourn, seconded.  5:51 PM
Title: Re: Meeting Minutes
Post by: pooleje on August 23, 2010, 09:48:41 AM
8/22/10
J-Town Disc Golf Club Special Meeting
Channahon Community Park
10:22 AM

Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Sean Cooke
Mike Kursell

1) Member Advocate
•   Votes were tallied for nominees:
Randy Bruemmer  4
Darren Johnson     5
Dave Kocuiba       8
Nate Winterstein   4
•   Dave Kocuiba is the new Member Advocate for the J-Town Disc Golf Club
2) Club Logo
•   5 rough drafts were chosen from submissions.  They will be finalized by 9/5/10.  Then, they will be voted-on by the members of J-Town Disc Golf Club.  One of the designs will be chosen for the Club Logo.  The others will not be discarded and possibly used on future t-shirts, stamps, stickers, club merchandise, etc.
Title: Re: Meeting Minutes
Post by: ray_hill on September 16, 2010, 10:30:06 AM
J‐Town Disc Golf Club Meeting 7
9/13/2010 5:00pm
Channahon Community Park
Channahon, IL
Motion to bring meeting to order, seconded. 5:15
Members in attendance:
Jason Poole
Frank Grimes
Dave Kociuba
Ray Hill
1) Financials (see attached)
2) Club Logo votes tallied:
a. 31 total member votes
b. Submission “C” was the winner with 22 votes.
i. (A‐4 votes B‐4 votes C‐22 votes and D‐1 vote)
c. For the logo being chosen, Mike Kursell will be given a membership to the 2011 J‐Town
Disc Golf Club season… Congratulations Mike!!
d. All other drawings and submissions will be saved and talked about later for J‐Town
advertising or events.
3) Introduction of Member Advocate
a. Dave Kociuba was enthusiastic to take office and is ready to contribute. He stated that
he understands his role and looks forward to helping the club advance in a positive
direction.
4) Ice Bowl 2011
a. Frank Grimes is already planning for a great tournament.
b. Would like the fund raising efforts to be more of a group action. Getting members
involved is vital to a successful outcome. The sooner we start collecting donations the
better the results.
c. The tournament will be held in the middle of February. Date TBD depending on
sanctioning agreements, etc.
5) Bag Tags for 2011
a. Now that a logo has been decided the board can order supplies for 2011.
b. Memberships for 2011 will begin to be sold after October 31, 2010.
c. The tags will remain the same size and style as 2010 with the newly voted logo being
displayed.
6) Handicap League Wrap up/ Awards
a. A single “travel trophy” as well as a “keeper plaque/ trophy” will be awarded to 1st place
in the first season. The idea is that the trophy will go home with the winner for the “off
season” and or until a new winner is declared.
i. Winners names from year after year will be appended to the “traveling trophy”
b. Funding for the “travel trophy” will come out of the Club Enhancement fund that has
been collected throughout the season.
c. Second and third place trophies/ plaques will also be awarded.
d. Shopping for trophies and plaques are currently being quoted by the board.
e. All awards to be handed out in conjunction with the Doubles Picnic October 16th.
Motion to adjurn, 6:10
Title: Re: Meeting Minutes
Post by: ray_hill on November 16, 2010, 04:07:41 PM
J‐Town Disc Golf Club Meeting #8
11/08/10 5:00 PM
McDonald’s
Shorewood, IL

Motion to call meeting to order 5:00pm, seconded

Members in Attendance:
•   Jason Poole
•   Frank Grimes
•   Ray Hill

1) Financials (please see attached)
a.   Member Count
b.   Member Funds Saved 
c.   Member Funds Spent
d.   Future Purchases
•   $25 for the club PDGA affiliation renewal. 
•   JTown Disc Golf Ice Bowl expenses

2) Ice Bowl 2011
•   Morning  Star Mission to be the charity Jtown will once again work with.
•   Date will be February 5th, 2011 at Channahon Community Park
•   Singles 2 rounds of 18  PDGA C-tier Event
•   With the Frank and Beans team working so well Dean Bingham has been nominated to be the TD of the event.  (Frank Grimes to be co-TD and taking officials test any day now)
•   There will be a special meeting in the near future to hand out jobs and tasks for the tourney.  Please contact a board member if you have any interest in working the tourney. 
•   Frank Grimes will lead the fund raising efforts once again 

3) Club Challenge Review
•   Inspired by the success of the club challenge between Discontinuum and Fox Valley, we thought it would be nice to keep it going with Streamwood Disc Golfer’s Union
•   Jason Poole and Ray Hill will make efforts to contact a club member of Streamwood to have an official club challenge
•   Looking to do it early December if all works out for both clubs
•   Stay tuned for details as they are made available

4) Distribution of 2011 Bag Tags
•   Will take place on November 28th after leagues at Lockport
•   The number of people that show up to play for their tag number will be taken out of the first (X) that stay.  Example is 15 players show up then 1-15 will be taken out for play that day, and distributed according to scores. 
•   The rest will be sold numerically to the best of the boards ability to those that do not want to play for the lower numbers that day. 

5) Winter Projects
•   Castle Wall for Channy #2
o   Current Bid Proposal for materials being prepared by Frank Grimes

6) JTown PDGA Renewals
•   Approved to pay the PDGA $25 to remain in the Affiliation Program
•   Communicate to members that they do receive a $5 on renewal through the club

7) Addressing Member Concerns and or Member Feedback
•   Talk to Cory Clements about Tag Saturdays and where that stands. 
•   Getting the non-for-profit paperwork together
•   Establishing a checking account
Title: Re: Meeting Minutes
Post by: pooleje on January 16, 2011, 09:17:59 AM
J-Town Disc Golf Club Meeting #9
1/10/11 5:00 PM
McDonald’s Rte. 52 & I-55
Shorewood, IL
Motion to call meeting to order 5:10 PM, seconded.
Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Dave Kocuiba
Gary Lewis
Thor Batchelor
Randy Moore, Sr.

1) Financials
* See attached
* Insurance=$50 & Sanctioning=$50 for Ice Bowl

2) Ice Bowl 2011
* Flyers-Discussed final details for Dave Kocuiba to create Ice Bowl flyer.
* Need to spread the word to get members not playing involved with helping at Ice Bowl.
* Dean Bingham will be contacting local paper to get press release.
* Some job duties have been assigned: Frank Grimes/Raffle; Sign-Up/Dean Bingham, Ray Hill, Jason Poole; J-Town, PDGA Sign-up, Scoreboard/Dave Kocuiba, Merchandise/Gary Lewis.
* There will be another meeting prior to the Ice Bowl on 1/31/11. Time and place have not been decided yet.
Title: Re: Meeting Minutes
Post by: pooleje on March 17, 2011, 11:36:13 AM
J-Town Disc Golf Club Meeting #10
3/14/11 5:00 PM
McDonalds- 4280 W Jefferson St, Joliet, IL 60431

Motion to bring meeting to order 5:03 PM.

Members in attendance:
* Ray Hill
* Frank Grimes
* Jason Poole
* Dean Bingham
* Dave Kociuba
* Tom Matesevac

1) Financial Report (see attached)

2) J-Town Club Invitational
* 5/30/11
* Two rounds at Highland
* Tournament Director: Jason Poole
* $10 for Pro division, 100% payout.
* Free for Amateur division
* Trophy for 1st in each division.
* $10 for non-PDGA fee applies.
* PDGA sanctioned event for 2011 J-Town members only.

3) Discontinuum Club Challenge
* Held in Rockford, 3/27/11
* Captain(s): Dean Bingham, Dave Kociuba
* Donations: J-Town membership

4) Handicap Singles League (Frank’s & Bean’s)
* Singles will follow the Doubles Best Shot schedule, except that we will start on 4/19/11.
* We are adding a third CTP that will be free, and for members only.
* Cory Clements will be contacted to see if he will be interested in doing Saturday Bag Tag Challenges.

5) Board Member Nominations
* Nomination Period: 3/14/11-4/24/11
* Voting: 4/25/11-5/9/11
* Election Day: 5/9/11
* Elected Board Members take office on 6/1/11
* Nominated and accepted at the meeting: Dean Bingham- Secretary, Jason Poole- Treasurer, Dave Kociuba- Member Advocate

6) Team Challenge Review
* Challenge went well and was well attended. The organization of the team and the
advertising to club members needs to be worked on.
* With the plan of having more organized club challenges, the board is putting forth
the following rules for all future club challenges:
   a) Club officers are the only members authorized to issue/accept club
   challenges; no matter how big/small.
   b) Board members shall nominate and vote on captain(s)
   c) Failure to follow these rules will result in the J-Town Disc Golf Club not
   recognizing the event and will provide no assistance.
   d) Anything that is associated with J-Town Disc Golf Club needs to be
   approved by the board.

7) Social Media
* J-Town has a Facebook (http://www.facebook.com/pages/J-Town-Disc-Golf-Club/144615498936161) page and a Twitter (http://twitter.com/jtowndiscgolf) account.
* We are trying to broaden our horizons.

8 ) Open Q&A
* We are looking to add more incentives to the J-Town membership, for example, merchandise.

Motion to close, 6:38 PM.
Title: Re: Meeting Minutes
Post by: pooleje on May 14, 2011, 09:49:40 AM
J-Town Disc Golf Club Meeting
05/09/11 5:00 PM
Channahon, Community Park


Members in attendance:
        Frank Grimes
        Jason Poole
        Dean Bingham

Meeting called to order, 5:15.

1)  Financial Report:  see attached.

2) Club Vice President Position
* Nominations will end on 05/23/11.
* Voting 05/23/11-06/01/11.
* Frank Grimes was nominated and accepted.

3)  Handicap League Review
* CTP #3 (J-Town Members only) An incentive to recruit more players for leagues and the club, free for members, will be running until the end of the 1st half of the summer season; at least.

4)  Purchasing of a laptop for league business
* $700 limit, for Club Laptop (purchased with General Fund).  Voted, approved.

5)  Course Improvements
* If we accept bids for course improvements, they are not to exceed 10% over the original bid with receipts.
* Bid:  $80 for treated 6x6 purchase to make Channahon Hole #2 (Wall) look more like the top of a castle wall.

6)  Club Merchandise Purchases
* We would like to get polyester/dry-fit polos.
* Collared, short-sleeve polo
* Screen-printing/embroidered
* Blue & orange
* Possible contacts:  That Guy’s Custom Screen Printing, Gary Lewis, Deb (Riphizers t-shirts)
* Looking for a club logo that identifies with J-Town (Any J-Town Member is welcome to submit ideas).

Meeting adjourned, 6:25 PM.
Title: Re: Meeting Minutes
Post by: bangham on July 17, 2011, 04:13:54 PM
J-Town Disc Golf Club, 7/11/11  Meeting #12
Channahon Community Park
Meeting called to order, 5:17 PM
Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Dave Kociuba
1)    Financial Report
•   See attached
2)    Club Invitational Recap
•   Memorial Day will be set for the future dates of the Club Invitational
3)    Club Logo
•   J-Town is looking for some ideas for a new club logo
•   Stipulations:  Something that associates with J-Town, all must be submitted by next club meeting (9/12/11), all submissions will be voted on at this meeting by club officers and club members present
4)    Club Shirts
•   Club Logo will be decided before we discuss shirts any further
5)    Vice President Position
•   There was only one nominee, therefore, Frank Grimes is the Vice President by default
6)    Handicap Leagues-Member Only CTP
•   We are beginning to get a more consistent number.
•   Hard to say if the member-only CTP is enticing more members to play.  We will continue the CTP until the end of the season.
7)    Rules for submitting projects for Club Enhancement (course projects)
•   Must give value
•   Not to exceed 10% of the original value with receipt
•   Present a timeline
•   What kind of help is needed from the club
•   No money for past projects
•   Email/contact a club officer
•   Board members will vote on approval of projects
Motion to adjourn meeting, 6:22 PM
Title: Re: Meeting Minutes
Post by: pooleje on September 20, 2011, 09:20:32 AM
J‐Town Disc Golf Club Meeting #13
09/12/11 5:00 PM
Channahon Community Park

Meeting called to order, 5:05 PM.

Members in attendance:
* Ray Hill
* Frank Grimes
* Jason Poole
* Dean Bingham
* Dave Kociuba

1) Financial Report (see attached)

2) Frank’s and Bean’s Trophy Talk
* Dean is contacting Evon’s Trophies and Awards, and Dale Delsasso about the 2011 trophies.
* We are going to have an annual plaque with the first place winner of the singles handicap league
from each year, aside from the 1st, 2nd, and 3rd place plaques that we will award each year.
* The annual plaque will be paid for by borrowing from the General Fund and will be paid back by
paying a third of the amount for the next three years.

3) Club Logo
* The club is deciding on a permanent logo.
* Voting on the logo will take place at singles handicap league on 09/27/11 @ 4:30.

4) Club Shirts
* Delayed until Club Logo is finalized.

5) Member Course Projects

6) Open Q&A
* J‐Town Ice Bowl 02/04/12, Dave Kociuba will be the TD. He will be given $100 from the Club to
pay for the sanctioning fees and insurance with the PDGA.
* J‐Town Disc Golf Club has recognized the lines of communication have been opened with
Mokena Park District, Mary Beth Windberg, for relations in the future.

Meeting adjourned, 6:15.
Title: Re: Meeting Minutes
Post by: ray_hill on November 18, 2011, 11:44:00 PM
J-Town Disc Golf Club Meeting
11/14/11 5:00 PM-- Meeting #14

McDonald's on Jefferson in Shorewood.

Meeting called to order, 5:00

Members in attendance:
Frank Grimes
Jason Poole
Dean Bingham
Ray Hill 

1) Financial Report
(see attached)

2) Handicap League (recap)
* Discussed adding a cut off time for sign-ups to accommodate all the score card preparation and inputting on the laptop.

* It was voted on that the "Club Only CTP" was not effective in raising attendance and will not be offered next year. 

* Awareness that a better job has to be done advertising the fact that you do not have to be a J-Town Disc Golf Club member to participate in Handicap Leagues. 

3) J-Town logo on club merchandise
* The board went through a catalog of options for Club.  After much reasoning, the board compiled a list of what will be ordered.  Jason Poole will be placing the order and we will reevaluate sizes and colors as soon as we gather more feedback from the club.  We will make available as soon as possible all merchandise ordered.  Starting with a mix of Orange and Blue Shirts, Polos, Hooded Sweatshirts, T-Shirts, and Dry Fits with the JTown club logo.  These will be used to raise more funds for the club.     

4) Club Challenge vs. Fox Valley
* Thor Batchelor was appointed to captain the Club Challenge with Fox Valley Disc Golf Club on 11.19.11

* Thor was unable to make the meeting so details of the challenge were casually discussed as a backup plan in case things fell through with the appointed captain.

* As a backup it was decided Dave K will serve as a captain for J-Town.

5) Ice Bowl
Ice Bowl merchandise winnings from 2011 and what to do what them

* Thor has all the details from Icebowl.com so this topic will be moved to the next meeting.  It's understood that J-Town will have access to Ice Bowl merchandise for finishing in the top 10 of all 2011 Ice Bowl totals. 

6) Open Q&A

* Frank Grimes unveiled his 2012 Ice Bowl flier that Jesse Sanz and himself put together.  Work and preparation have already begun on what promises to be a great event for the entire J-Town Community.  Donations are already being sought and accepted.  Please contact Frank Grimes for any and all contributions.

Meeting Adjourned, 6:30
Title: Re: Meeting Minutes
Post by: pooleje on January 12, 2012, 07:39:23 AM
J-Town Disc Golf Club Meeting #15
01/09/12
McDonald’s (Jefferson & 55)

Meeting called to order 5:00 PM

Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Dave Kociuba
Thor Batchelor
Gary Lewis

1)  Financials (see attached)

2)  Club Challenge
•   J-Town members donated their winnings to the club

3)  2012 Bag Tags
•   #20 and above were sold previous to playing for the distribution of #1-#19 on a set date.  Distribution of 2013 Bag Tags will be the same format.

4)  Clothing
•   J-Town apparel is available for sale.
•   As a “Thank You” for volunteering their time, J-Town board members will be able to buy apparel/merchandise at cost, for personal use only.
•   As a gift for producing the J-Town logo, Mike Kursell will receive 1 screen print item and 1 embroidered item.

5)  Ice Bowl
•   J-Town received a box of minis, discs, and stickers for its finish in the 2011 Ice Bowl.  As a nice gesture to the 2012 members, they will receive a J-Town mini until supplies are gone (approx. 99).  The discs planned to be auctioned at the 2012 J-Town Ice Bowl.
•   Coffee, hot chocolate, and food provided by the Morning Star Mission.
•   Registration Day-of Fee $5.
•   If a player does not bring 2 canned food items/2 non-perishable food items they will be charged a $5 fee.
•   All extra fees are donated to the Morning Star Mission.
•   Dean Bingham will contact Herald-News when flyer is complete.

Meeting adjourned 6:40
Title: Re: Meeting Minutes
Post by: pooleje on March 21, 2012, 09:21:26 AM
J‐Town Disc Golf Club Meeting #16
03/12/12
McDonald’s (Jefferson & 55)
Meeting called to order 5:00 PM
Members in attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham
Dave Kociuba

1) Financials (see attached)

2) Ice Bowl (recap)
*  $8382 and over 1000 lbs. of food was raised for the Morning Star Mission.

3) Discontinuum Club Challenge
*  Captain: Dean and Dave

4) Handicap Singles League
*  Opening Day 04/10/12, West Park
*  J‐Town will be sanctioning leagues with the PDGA on a trial basis. The
sanctioning fee is $25 for 10 weeks paid by the club. There needs to
be a minimum of 5 players to sanction each week. $1 will be added to
the entry fee if a player decides to play under the sanctioned status. It
is optional, each week, to play sanctioned or non‐sanctioned. Dean
Bingham will be the TD/Official. Jason Poole will be the Assistant TD.

5) J‐Town Invitational
*  05/27/12, “Ropes Course” at The Oaks in Mokena. April is the
deadline for final details. Lockport will be the alternate location if
needed.

6) Club Name on Tournaments
*  Woman’s Global Tournament: Ray Hill, TD. Approved for association
with J‐Town Disc Golf Club.*  Mokena Tournament: “Ropes Course,” USDGC qualifier “performance”
edition. Approved for association with J‐Town Disc Golf Club.

7) Elections
*  Nominations 03/12/12‐04/12/12, Elections 04/13/12‐05/14/12,
Take office on 6/1/12.
*  Nominations:
President: Ray Hill (A)
Vice President: Frank Grimes (?), Jesse Saenz (?)
Treasurer: Jason Poole (A)
Secretary: Dean Bingham (A)
Member Advocate: Dave Kociuba (A)

Meeting adjourned 6:30
Title: Re: Meeting Minutes
Post by: pooleje on May 25, 2012, 08:15:44 AM
J‐Town Disc Golf Club Meeting #17
5/14/12
Channahon Community Park
Meeting called to order 5:30 PM

Members in attendance:
Ray Hill
Frank Grimes
Jason Poole

1) Financials (see attached)
2) Discontinuum Club Challenge (Recap)
•   Jtown was very proud in the fact that we brought the most participants and had to (arguably) travel the farthest. 
•   Thanks Discontinuum for running this year after year.
3) Handicap Singles League
•   From the numbers it appears that Sanctioned singles is a hit.  Very few people decline the $1 fee for a PDGA rated round.
•   Board voted to extend the Sanctioning and will do two additional sessions
•   The season will be divided to meet PDGA requirements (6-10 weeks)
4) J-Town Invitational
•   May 28th
•   20 hole Mokena Ropes course
•   Frank will ask Tom McManus to barrow 2 baskets and 3 fly pads for the temp holes.
•   Frank Grimes, Jason Poole will run the Event
5) Election Results
•   All positions were unopposed, no voting was needed
6) Discount for children's memberships.
•   $5 membership fee for children memberships (16 years of age or younger).
•   All club perks.
•   Vote passed 3-0
7) Open Q&A
•   Frank Grimes would like to look into purchasing hats and using the club logo. Permission was given and he will report back his findings
•   Vote to purchase tournament supplies (18,000 ft of rope, 3 reels, 10lb 60d Nails, 1000 J-Town marking flags, 500 whiskers) at a cost of $290.07 passes 3-0.
•   Vote to rent out club owned tournament supplies (rate TBD) passes 3-0.
Title: Re: Meeting Minutes
Post by: pooleje on July 11, 2012, 01:08:30 PM
J-Town Disc Golf Club Meeting
7/9/12, Called to order 5:00 PM
Community Park, Channahon

Members in Attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham

1)   Financials (see attached)
2)    Handicap Singles League
•   Looking into setting-up the “Ropes Course” at Mokena for leagues on 8/7/12
3)    J-Town Invitational Recap
•   Big thumbs-up to Jason Poole for the design of the “Ropes Course.”  There was a lot of help getting this ready…Thank You.
•   This tourney made the ratings update, as well.
4)    Hats
•   To be determined
5)    Open Q&A
•   Complete the circle benches on #13 at Highland before Illinois State Championships
Meeting adjourned, 5:40 PM.
Title: Re: Meeting Minutes
Post by: pooleje on September 25, 2012, 11:47:41 AM
J-Town Disc Golf Club Meeting
09/10/12 5:00 PM-- Meeting #19

Members in attendance: Frank Grimes, Jason Poole, Dean Bingham, and Ray Hill

1) Financials (Please see attached)
•   About halfway back to paying off the original investment in clothing
•   Sanctioning Singles been a successful financial decision
•   Dean Bingham will do an inventory of the clothing to update sales sheets

2) Ice Bowl
    a) Last year’s results, prize
•   We came in 3rd for money raised and won 50 Supercolor Discraft Discs.
•   Jason will work the logo for full color discs and place the order

    b) 2013
•   Tentative date of 2/9/13
•   Frank Grimes actively seeks individuals to help with this upcoming Ice Bowl Donations

3) 2013 Bag Tags
    a) Order
•   Same logo as last season.
•   Jason Poole will place the order for 150 tags including a duplicate #1 tag.
 
    b) Distribution
•   We will start selling 2013 tags at the J-Town Fest on 10/20.
•   Tags 1-20 will be reserved for a playoff after Sunday doubles on 11/4 at Channahon.
 
4) Handicap League Awards
•   Dean Bingham and Jason Poole will look into Trophy/Plaque options.
•   The perpetual plaque is complete just need to add this years winner.
•   4 trophies/plaques were voted upon for the top 4 finishers

5) Course Projects
    a) Highland 13 recap
•   Looks great!!

    b) New projects
•   Hole 15 at Highland Park needs erosion control for the tee pad.  Frank Grimes wants to look into possible ways to slow this down and fix the problem.

6) Saturday Tags
•   Aaron Studer has expressed interest in running tags on Saturday’s.  He will be set up with league supplies.
•   Huge Thank you from the board for taking on this task and keeping the Tags going into the winter.

7) Hats
•   After talking this out we are going to look into patches.
•   They can hopefully be used for Hats and members to display on their golf bags

8 ) Rental Fees Club Supplies
•   In an effort to maintain the current club owned tournament supplies the board has voted to have certain rental fees for items.
•   The J-Town board does not have the intention of making a profit from this, just being mindful of the future of the club items and the fact that they will need replacing and updating as time goes on.  The intention of these rental fees is just that. 
•   By setting the rental fee of a per person standard we hope to keep it as fair as possible for TDs.  This way the fee will reflect the number of players that benefited and not penalize TDs who do not get a good turnout.
•   This program will be watched and monitored to deem successful or not. 
•   Must be a current club member to rent supplies.
•   A rental contract will be signed by the TD before taking any supplies.  The signing party will be responsible for returning the supplies borrowed in a similar fashion to what they are received or will be responsible for the replacement fee.
•   All supplies must be returned within a week of the event with the fee due upon return.  A shorter time frame may be necessary if supplies will be needed at another event and will be disclosed prior to borrowing.
•   See attached pricing.
Title: Re: Meeting Minutes
Post by: pooleje on November 19, 2012, 11:57:25 AM
J-Town Disc Golf Club Meeting
11/12/12 – Meeting #20
McDonald’s on Jefferson and 55

Members in Attendance:
Ray Hill
Frank Grimes
Jason Poole
Dean Bingham

Meeting called to order, 5:05 PM

1)  Financials (see attached)

2) Ice Bowl
a) Award from 2012
•   50 CFR discs
•   Motion to sell at $20 each.  Vote 4-0, Motion Passes.
•   Motion to allocate 80% of the proceeds to the Ice Bowl Charity (currently The Morning Star Mission) and 20% to the J-Town Disc Golf Club Charity Fund. Vote 4-0, Motion Passes.
b) 2013
•   2/9/13 @ Community Park, Channahon, IL.
•   Jason Poole will be TD with Ray Hill as Assistant TD.

3)  2013 Bag Tag Distribution
•   The first attempt yielded only a few players.  It could have been publicized a little more, so we will make another attempt after leagues on 11/18/12 to distribute numbers 4-20.

4)  Club Tournament Supply Rental
•   Motion to remove fee.  Vote 1-2, 1 Abstain.  Motion Fails.

5) Handicap League Awards
•   Awarded Top 5, Trophies for Top 4, Perpetual was engraved.
•   Remaining $5 from Prize/Party Fund will carry-over to next year.
•   $99 was donated to the J-Town Fest

6)  Patches
•   Ordering 300.
•   Retail price for the J-Town Disc Golf Club Patches will be set at $2

7)  Member Reward System
•   Motion to setup and use a J-Town Member Reward Program.  Vote 4-0 for Reward Program, Motion Passes
•   12/1/12 rough draft to be submitted.
•   Finalize Points/Rewards Program and begin using it on 1/1/13.

8 )  Open Q & A
•   Saturday Bag Tag Challenge, CTP 50/50:  Motion to donate funds risen up until the 2/9/13 Ice Bowl to the 2013 J-Town Disc Golf Club Ice Bowl Charity (Morning Star Mission).  Vote 3-1, Motion Passes.

Meeting adjourned, 8:06 PM
Title: Re: Meeting Minutes
Post by: pooleje on January 30, 2013, 08:56:42 AM
J-Town Disc Golf Club Meeting  #21
01/14/13
McDonald’s (Jefferson & 55)

Meeting called to order 5:00 PM

Members in attendance:
Ryan Fancher
Rob Gibson
Frank Grimes
Ray Hill
Dave Kociuba
Gary Lewis
Jason Poole
Kevin Schramm
Aaron Studer

1)   Financials (See Attached)

2)   Patches
•   500 ordered
•   2 ½ “
•   Retail for $2

3)   IL Disc Golf Hall of Fame
•   Ray asked for a club project to open a IL HOF in the area
•   Ray will report back with more details.

4)   Tournament J-Town Logo use
a.   Ropes at the Oaks
•   Approved
b.   Il State Championships
•   Approved
c.   Channahon Classic
•   Approved
d.   Birdie Bash
•   Approved

5)   Sanctioned Leagues
a.   Bag Tag Saturdays
•   Aaron/ Kevin stated that they are not interested in having bag tags sanctioned at this time.
•   We will revisit this topic at the March meeting.
b.   Handicap Tuesdays
•   Will be sanctioned.
•   Jason will do website and PDGA reporting.
•   Rob Gibson will run the league with the assistance of Frank Grimes.

6)   Club Invitational
•   Memorial Day 5/27/13
•   Jason Poole will TD with Aaron Studer as Assistant TD
•   Trinity Links in Lockport
•   Will be discussing the date of future invitationals at an upcoming meeting to try and avoid a conflict with the team tournament at Sandy Point.

7)   Member Rewards System
•   Add requirement that points are only to be awarded for work in the J-Town Disc Golf Club area.
•   Point system approved as listed in the program documentation (available on jtowndiscgolf.com under the Member Reward System heading).
•   Jason will be tracking the points.

8 )   2013 Ice Bowl
•   Community Park in Channahon
•   2/9/13
•   PDGA Sanctioning/Insurance forms filed.
•   PDGA Endowment Program paperwork completed.
•   Online Pre-Registration has been set up.
•   Gary Lewis will be providing merchandise.
•   Ryan Fancher will be doing sponsor signs.
•   Ryan will be creating player pack stickers (funding provided by Frank and Ray)
•   Frank is actively seeking fund raiser helpers, donations, and general volunteers for day of help.
•   Morning Star Mission will be the charitable beneficiary.

9)   Open Q&A
•   Kevin presented the board with a great opportunity to attend a Chamber of Minooka event and do a disc golf demo/ booth help.
o   Ray and Frank offered to assist
o   2/16/13
•   Kevin also presented the board with another event taking place sometime in June that would involve Ball Golf and Disc Golf.  More details coming as the event takes shape.
•   Community Park in Channahon

Meeting Adjourned
Title: Re: Meeting Minutes
Post by: pooleje on March 22, 2013, 09:01:57 AM
J-Town Disc Golf Club Meeting 22
03/11/13 5:00 PM
McDonalds- 4280 W Jefferson St, Joliet, IL  60431

Meeting called to order at 5:00

Members in attendance:
Ryan Fancher
Rob Gibson
Mason Gibson (Bday boy!)
Aaron Studer
Jason Poole
Frank Grimes
Ray Hill

1) Financials (see attached)

2) IL Hall of Fame
•   No reply to emails from Ray Hill inquiring about requirements and information to move forward.  Ray will report back when more information is made available.  We will revisit this item at the May meeting.

3) Ice Bowl (recap)
•   Frank Grimes is reporting $9332 in cash and 225 pounds of food donated to the Morning Star Mission.  Once again outdoing the previous year.  We couldn’t be more proud of all his efforts. 
•   Things to improve on: setting out the tee signs, possibly the night before may help with logistics of a long walk in the AM. 
•   Things to improve on: Registration.  The idea to make more of an assembly line registration may improve the flow, wait times, and over all organization of the whole process.  (Stations for food collection, PDGA verification, entry fee, ace/ctp fund)

4) Discontinuum Club Challenge
•   Saturday the 16th at Mokena
•   Blue Tees
•   Sell J-Town merchandise and memberships
•   Jobs were assigned for Club Challenge
     o   Merchandise: Aaron
     o   Tag sorting and registration: Frank and Jason
     o   New Membership signups: Rob and Ray
•   Club will meet by the baseball fields for a mock Tourney Central

5) Handicap Singles League
•   Season begins 4/2/13
•   Broken up into 3 seasons for PDGA reporting purposes with Months as a designators (April/May, June/July, August/September)
•   Same entry fees and optional fees as previous season
•   Fliers will be made and displayed around local courses as well as neighboring out of town courses and disc golf related shops.

6) Bag Tags
•   Aaron Studer continues to see improvement in participation
•   Overall consensus from the players was to not Sanction Saturday Tags
•   Aaron will maintain Saturday tags throughout the near future.  No end date was decided but overall feedback was positive to offer this service.  Thanks Aaron for stepping up to run this.

7) Course Projects
•   Frank Grimes would like to build a retaining wall to help with the erosion behind hole 15s short tee at Highland.
•   The runoff from rain is causing the tee to be covered in mud and Frank would like to stop it before it gets too bad. 
•   Franks will have a bid put together and approved by the board before moving forward. 

8.) Election
  a) Deadlines
•   3/1/13- 4/11/13 Nomination Period
•   4/12/13-5/13/13 Voting Period
•   Ballets to be counted and made official at the 5/13/13 board meeting
  b) Nominations
•   Jason Poole Nominates Frank Grimes for Vice President
•   Ryan Fancher Nominates Dean Bingham for Secretary
•   Aaron Studer Nominates Ray Hill for President
•   Jason Poole Nominates Jesse Saenz for Vice President
•   Rob Gibson Nominates Aaron Studer for Member Advocate,  he accepts
•   Ray Hill Nominates Jason Poole for Treasurer, he accepts

9) Open Q&A
•   Rob Gibson is appointed a staff position in Public Relations and will take over the social networking on behalf of the club.  He will administer the Facebook page and use that platform to write up J-Town Disc Golf Club Member related stories and events.  Jason Poole will get the appropriate rights set up.
•   Jason Poole with set up an events page on jtowndiscgolf.com for J-Town Bag Tags to post schedules and results.  He will also modify the reporting spreadsheet to work with the new events page and give Aaron Studer the appropriate rights to manage the page.
Title: Re: Meeting Minutes
Post by: pooleje on June 16, 2013, 12:35:15 PM
J-Town Disc Golf Club Meeting 23
05/13/13 5:00 PM
Community Park, Channahon, IL

Meeting called to order at 5:00

Members in attendance:
Rob Gibson
Frank Grimes
Ray Hill
Jason Poole
Aaron Studer

1) Financials (see attached)

2) Discontinuum Club Challenge (Recap)
Club Pro Am Total
J-Town 17 22 39
Union 14 8 22
FVM 7 24 31
GRABM 11 11 22
Discontinuum 2 6 8
Total 51 71 122
• Club covered $2 per J-Town Player $78 from Club Challenge fund.

3) Handicap Singles League
• Avg 26 per week (21 Sanctioned) (39 max, 19 min)
• Ace is at $138
• Second session has been sanctioned to run from 6/4-7/30 (9 weeks)
• Motion to add a rule closing registration 15 min before start time. Vote passes 5-0
• Motion to restrict courses to Highland, Lockport, and Channahon. Vote passes 4-1

4) Bag Tags
• Avg 16 per week since 1/5/13 (20 max, 11 min)

5) J-Town Invitational
• 5/27/13 Lockport
• Sanctioning paid, course reserved, flyer and spreadsheet created.
• Ray working on paintings for trophies.

6) Course Projects
• Frank Grimes is working on a proposal for Highland #15

7) Member Reward Program
• To maximize the opportunity for members to earn points in the program, the
following changes were made:
o Now it’s only necessary to post a request for help for course cleanup 24 hours
in advance; changed from 1 week.
o An increase in points has been made for helping with running leagues.
o A decrease in points has been made for tracking of points in the Reward
Program.

8 ) Election Results
• President-Ray Hill
• Vice-President-Frank Grimes
• Secretary- Dean Bingham
• Treasurer- Jason Poole
• Member Advocate- Aaron Studer
• One member is leaving the board after 3 years of service to J-Town. Thank you to Dave Kociuba for lending his expertise and talents to the J-Town board!

9) Open Q&A
Title: Re: Meeting Minutes
Post by: pooleje on August 01, 2013, 11:15:40 AM
J-Town Disc Golf Club Meeting 24
07/08/13 5:00 PM
Community Park, Channahon, IL

Meeting Called to order: 5:00

Members Present:
Aaron Studer
Ray Hill
Jason Poole
Rob Gibson
Kevin Schramm
Frank Grimes
J.D. Bly
Todd Bly
Shawn McCarthy

1) Financials (see attached)
   * $482.34 available for projects
   * $36 Added to Club Supply fund from the ROPES at the Oaks rental.  Balance $121.69
   
   * Members qualifying for Merchandise Discount (> 1000pts):
      Frank Grimes      12980.84
      Jason Poole              3807.12
      Aaron Studer      2469.20
      Ray Hill         1840.70
      Rob Gibson              1522.00
      Kevin Schramm      1453.20
      Jesse Saenz      1399.60
      Dean Bingham      1104.00
      Thor Batchelor      1075.00
      Patrick Johnson      1064.00

2) J-Town Invitational (Recap)
   * Thank to Kelly Murray for providing trophy paintings at no charge.
   * 24 participants
   * Report has been turned in and $48 paid to PDGA for player fees.
   * 6 Memberships Sold (4 New, 2 Renewal)
   * Rob Gibson and Aaron Studer will look into changing to a more traditional date of a weekend to hopefully attract more members to take advantage of this club perk.  They will choose 3 dates and then the board will help decide which works best for all parties.

3) Handicap Singles League
   * 1st Session Ave 27/wk (22 Sanctioned) (39 Max-Channahon Short, 19 min-Highland White)
   * 2nd Session Avg 20/wk (18 Sanctioned) (24 Max-Channahon Short, 17 min-Channahon Long)
   * Overall Avg 24.5/wk (19.5 Sanctioned)
   * Third Session has been sanctioned to run from 8/6-9/24 (8 weeks)

   a)   Sign-in time
      * Getting started on time now, haven't turned anyone away.
      * Players money must be in and signed up at least 15 minutes prior to tee off
      * Will not hold up start time for anyone and if the player is then late its either par plus 4 PDGA ruling or they can take 999 for not playing but being registered.

   b)   Courses
      * Motion called to revert back to mirroring the JTown Doubles Wednesday night schedule for the third session of PDGA sanctioning starting 8/6/13
Motion passes 7-1-1
      * New schedule will be drafted and implemented.
      * Facebook post to notify those who follow of the change.

4) Bag Tags
   * Avg 16/wk (22 max-Shorewood Short, 5 min-Channahon Long)

5) Course Projects
   * Highland 15 retention wall completed using materials donated to Trinity Links.
   * Frank Grimes requested $12 for rebar to repair stairs and bridges at Community Park.  Request granted pending receipts. 9-0-0

6) Tournament Pre-Registration
   * Tournament registration is now available through JTownDiscGolf.com.
   * Club collects $1.50 per registration towards the club supply fund.  These funds can be used by TDs to offset club supply rental fees.
   * TDs interested in using this service please contact Jason Poole for details

7) Ice Bowl Prize
   Options:
      50  SuperColor Discs from Discraft
      1   Set of 50 Custom Little Flyer Bag Tags from Little Flyers   
      25   Custom Stamped Discs and 100 minis (3 inch stamp) from Gateway Disc Sports
      20   Custom Stamped Discs and 75 minis (3 inch stamp) from Gateway Disc Sports
      25   Stock stamped Discs (you choose them) and 50 stock-stamped minis from Gateway Disc Sports
      1   Gateway Back Pack Bag and 50 stock-stamped minis from Gateway Disc Sports

   * It was decided by the 9 members present to choose the option for 25 Custom Stamped Discs and 100 minis from Gateway.
   * Rob Gibson and Jason Poole will work on designs and ideas for the art work.

8 )Open Q&A
   * Ray Hill will put together a list of all courses in the area of who the course contact would be in the event members would like to inquire about running tournaments or events. 
   * Aaron Studer brought forward a membership concern about the number of points being awarded for course work.  Aaron Studer and Jason Poole will work out a more fair point factor for course work and look at other point factors to make sure points awarded are equal to the benefit added for our membership.

Meeting Adjourned 7:05
Title: Re: Meeting Minutes
Post by: pooleje on September 10, 2013, 07:49:52 AM
J-Town Disc Golf Club Meeting 25
9/9/13 5:00 PM
Community Park, Channahon, IL

Meeting called to order: 5:00 PM

Members Present:
   Rob Gibson
   Frank Grimes
   Patrick Johnson
   Kristi McCarthy
   Shawn McCarthy
   Tim Murray
   Jason Poole
   Aaron Studer
   Dana Vicich

1) Financials (see attached)
   • 638.34 Available for projects
   • 14 Members qualify for merchandise discount prices. (>1000 Points)

2) Handicap Singles League
   a) Awards
      o Currently have $470.80 in Prize/Party fund.
      o Estimate $515 at the end of the season.
      o 2012 (Party $99, Prizes $300, Trophies $50.45, Perpetual $9)
          5 Spots
          4 Trophies
      o 2013 (Prizes $300, Perpetual $9, Trophies $55, Party $150+)
          5 Spots
          4 Trophies
          Motion for budget approval passes 7-0

3) Saturday Bag Tags
   • Avg 15 per week
   • CTP has raised over $300 for the 2014 Ice Bowl
   a) Sanctioning
      o 11/2-12/28 (9 Weeks)
      o Motion to sanction bag tags passes 7-0.
      o Aaron Studer will be the director; Jason Poole will handle the PDGA setup and reporting.

4) Course Projects
   • No new projects presented.

5) Ice Bowl
   a) Last Year’s Prize
      o Penguin commemorative artwork.  Design approval passes 7-0
      o Jason to inquire about a larger stamp on the disc.
      o Jason will handle conversion of artwork and submittal.
   b) 2014
      o Location: Channahon Community Park
      o Date: 2/8/14 pending park and state coordinator approval.
      o Aaron Studer will be the Tournament Director; Jason Poole will be the assistant.
      o Fundraising:  Patrick offered to help after Frank requested assistance for fundraising for the 2014 Ice Bowl.  Patrick will put out a jar to collect funds. Rob requested that Frank supply the members with a flyer that outlines more information for those who are interested in helping.

6) 2014 Bag Tags
   a) Order
      o Jason will modify existing artwork for 2014 and order tags numbered 1-199 and a replacement number 1.
      o Jason will check with the distributor about the continued availability of our current tag design and will research alternatives if necessary.
   b) Distribution
      o Tags 31-199 will be available for purchase at J-Town Fest on 10/19.
      o Tags 1-30 will be played for on Saturday 1/4 at bag tags.  Higher numbered 2014 tags can be exchanged at this event.  Please have your 2013 tags with you, as they will be used to break any ties.

7) Member Reward Program
   • Change wording of Course Cleanup to include TD or Board approved activities without prior advertising.

8) Open Q&A
   • List of course contacts (compiled by Ray Hill)
   • Patrick Johnson to start a Friday night Glow League.  He would like J-Town affiliation and J-Town assistance if people show interest in playing for tags.  Rob will assist with PR when Patrick post on the board that he is officially starting the league – to include schedule and course info.
Title: Re: Meeting Minutes
Post by: pooleje on November 12, 2013, 05:47:21 AM
J-Town Disc Golf Club Meeting 26
11/11/13 5:00 PM
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:00 PM

Members Present:
   Dean Bingham
   Frank Grimes
   Jason Poole
   Aaron Studer


1)   Financials (see attached)
•   $682.34 Available for projects
•   17 Members qualify for merchandise discount prices. (>1000 Points)

2)   Handicap Singles League
•   2013 (Prizes $300, Perpetual $9.38, Trophies $50, Party $175)
•   $2.42 left in Prize/Party will roll over to next year’s league
•   $68 left in Ace pot will roll over to next year

3)   Mid-Season League Changes
•   No rule changes mid-season.
•   Any changes must be put on the agenda for a vote at a club meeting.
•   Motion to add League Change rules passes 4-0

4)   Saturday Bag Tags
•   Avg 15 per week
•   CTP has raised $474 for the 2014 Ice Bowl
   
5)   Ice Bowl
a)   2013 Prize
o   Gateway Wizzard’s to be priced at $10 (25 Available)
o   Mini’s to be prices at $2 each or $3 for a nested set. (100 Available)
o   Motion to set pricing passes 4-0.
o   All proceeds go to the Ice Bowl fund. Motion passes 3-1.

b)   2014
o   Date of 2/8/14 approved by the State Coordinator
o   Frank to get the date approved by the Channahon Park District.
o   Jason will get sanctioning, CEP, and IceBowlHQ set up.

6)   2014 Club Invitational
•   Looking at the dates of 8/9 or 7/19
•   Dellwood park if available, Lockport will be the alternate.
•   Jason Poole-TD, Frank Grimes-Assistant TD

7)   Open Q&A
•   Request for logo use for the Vibram Birdie Bash, date tba.  Motion passes 3-0

Meeting adjourned 6:17 PM.
Title: Re: Meeting Minutes
Post by: pooleje on January 16, 2014, 06:20:17 AM
J-Town Disc Golf Club Meeting 27
1/13/14
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order:  5:00 PM

Members Present:
Dean Bingham
Frank Grimes
Ray Hill
Gary Lewis
Shawn McCarthy
Kristi McCarthy
Jason Poole
Kevin Schramm
Aaron Studer

1) Financials (see attached)

2) Tournament J-Town Logo Use
   a) Ropes at the Oaks:  Passes 8-0
   b) IL State Championships:  Passes 8-0
   c) Channahon Classic:  Passes 8-0

3) Club Invitational Date
     •   9/6/14 pending State Coordinator and park approval

4) Member Rewards
     •   No changes put forward for consideration.

a) Member of the Year Award criteria
     o   Must not be a board member
     o   The board will vote on the recipient
     o   Must be a club member
     o   A member may only win once every five years
     o   A member must have 1000 points (member rewards program) or more to be considered
     o   Points will be considered, but not necessarily the deciding factor.  For example, a member having 4000 points spread across multiple categories may be chosen over a member with 6000 points from only one area.
     o   The award will be presented at the Ice Bowl each year

5) Saturday Bag Tags
     •   Avg. 16.56 last session
     •   111 total sanctioned rounds (club net $30.50)
     •   Raised $631 as of 1/13/14 for the Ice Bowl
     •   Aaron Studer will be stepping-down as the director.  J-Town is looking for a member/members to assist with running the Saturday Bag Tags.  If the spot is not filled, it will be cancelled.
     •   Thank you, Aaron, for your dedication!

6) 2014 Ice Bowl
     •   Community Park in Channahon
     •   2/8/14
     •   PDGA sanctioning/ Insurance forms filed
     •   PDGA Endowment Program paperwork filed and approved
     •   Online pre-registration has been setup on jtowndiscgolf.com
     •   Morning Star Mission will be the charitable beneficiary

7) Open Q&A
     •   There is an interest in scheduling workdays
     •   There is an interest in creating a newsletter, “Why Do I Want to be a J-Town Member?” or “Who is J-Town?”, highlighting what J-Town has done since inception (projects, fund-raising, and other statistical data).

Meeting adjourned, 6:20 PM
Title: Re: Meeting Minutes
Post by: pooleje on March 15, 2014, 08:59:15 AM
J-Town Disc Golf Club Meeting 28
3/10/14
McDonalds – 4280 W Jefferson St, Joliet, IL 60431

Meeting called to order: 5:00 PM

Members Present:
Frank Grimes
Jason Poole

1) Financials (see attached)
   * $682.34 Available for course projects.
   
2) Ice Bowl (recap)
   * 66 Players in snowy conditions.
   * Total amount raised has not been finalized.

3) Handicap Singles League
   * Season begins 4/8/14
   * Broken up into 3 seasons for PDGA reporting purposes with Months as a designators
      o April/May (8 weeks)
      o June/July (9 weeks)
      o August/September (8-9 weeks)
   * Same entry fees and optional fees as previous season
   * Going back to a single ace fund
   
4) Club Invitational
   * 9/6/14 date approved by State Coordinator
   
5) Saturday Bag Tags
   * Average 12 players/week in 2014.
   * Raised $690 for the 2014 Ice Bowl
   * J-Town is looking for a member/members to assist with running the
Saturday Bag Tags. If the spot is not filled, it will be cancelled.
   * $205 remains in the Ace fund.
   
6) 2014 Elections
   a) Deadlines
      * 3/10/14- 4/10/14 Nomination Period
      * 4/11/14-5/12/14 Voting Period
      * Ballets to be counted and made official at the 5/12/14 board meeting
   b) Nominations
      * Jason Poole nominates Frank Grimes for Vice President. Frank accepts.
      * Jason Poole nominates Jesse Saenz for President
      * Jason Poole nominates Dean Bingham for Secretary
      * Jason Poole nominates Aaron Studer for Member Advocate
      * Jason Poole nominates Anthony Rodriguez for Member Advocate
      * Frank Grimes nominates Shawn McCarthy for Member Advocate
      * Frank Grimes nominates Jason Poole for Treasurer. Jason accepts.
      * Frank Grimes nominates Thor Batchelor for President.
      
7) Open Q&A
   * Proposal to use $1628 from the general fund to purchase baskets. Vote
pending.
      o Basket borrowing rules.
         * Members may borrow baskets free of charge provided they are
returned in the same condition they are received.
         * Member is responsible for the pick-up and return.
         * Event requests take priority over personal use.
         * Members will be allowed a 1 week minimum before the next
personal request is fulfilled.
   * Jason Poole presented some J-Town Disc Golf Club historical data. (attached)
   * Jason Poole presented a summary of the J-Town Member Reward Program points for 2013. (attached)
   
Meeting adjourned, 6:26 PM
Title: Re: Meeting Minutes
Post by: pooleje on May 21, 2014, 08:11:57 AM
J-Town Disc Golf Club Meeting 29
5/12/14
Community Park, Channahon, IL
Meeting called to order:  5:00 PM

Members Present:
Frank Grimes
Jason Poole
Kristi McCarthy
Shawn McCarthy


1) Financials (see attached)
     •   $743.34 Available for course projects.

2) Handicap Singles League
     •   Average of 15 players per week.
     •   Second session has been sanctioned to run from 6/3-7/29 (9 weeks).

3) Bag Tags
     •    J-Town is looking for a member/members to assist with running the Bag Tags.

a)   Ace Fund
     o    3 options put up for consideration
             Roll ace pot over to handicap leagues
             Donate the money to Morning Star Mission as part of our Ice Bowl
             Leave the money as a bag tags ace pot.
     o   Vote pending.

4) J-Town Invitational
     •    9/6/14, Jason Poole-TD, Frank Grimes-Assistant TD, Dellwood park if available
     •   We are currently looking into having trophies (1 pro, 1 am) made.  Frank will ask Kelly Murray if she is willing to do paintings for us again this year.

5) 2014 Elections
     •    Running un-opposed:
          o   Frank Grimes- Vice President
          o   Dean Bingham- Secretary
          o   Jason Poole- Treasurer
          o   Jeremiah Bly- Member Advocate
     •   Voting for President
          o   Thor Batchelor, 6 votes
          o   Dave Kociuba, 8 votes
     •   New officers will take over positions on 6/1/14.

6) Club Baskets
     •   Vote to purchase 4 Discraft Chainstar baskets passed 3-2.
     •   Thanks to Thor Batchelor for picking up the baskets for us and saving us shipping costs.
     •   Basket borrowing rules:
          o   Members may borrow baskets free of charge provided they are returned in the same condition they are received.
          o   Member must have a signed contract on file before being allowed to borrow a basket.
          o   Borrower is responsible for the pick-up and return.
          o   Event requests take priority over personal use.
          o   Borrower will be allowed a 2 week minimum before the next personal request is fulfilled.
     •   Borrowing rules approval vote pending.

7) Open Q&A
     •    No topics presented.

Meeting adjourned, 5:28 PM
Title: Re: Meeting Minutes
Post by: bangham on August 04, 2014, 10:14:04 PM
J-Town Disc Golf Club Meeting 30
7/14/14
Community Park, Channahon, IL
Meeting called to order:  5:00 PM

Members Present:
Dean Bingham
Jerimiah Bly
Frank Grimes
Dave Kociuba
Jason Poole
Shawn McCarthy


1) Financials (see attached)
•   61 Members (56 PDGA Members)
•   $837.34 Available for course projects.
•   $57 added to Club Supply fund from the Ropes at the Oaks supply rental. Balance $95.63.

2) Handicap Singles League
•   Average of 13 players per week in second session (13 sanctioned).
•   Third session has been sanctioned to run from 8/5-9/30 (9 weeks).
 
3) J-Town Invitational
•   Date changed to 8/23, Jason Poole-TD, ?-Assistant TD, Dellwood park.
•   Kelly Murray has agreed to do paintings as trophies for us again this year.

4) Club Inventory
•    See attached

5) Club Baskets
•   Basket borrowing rules:
o   Members may borrow baskets free of charge provided they are returned in the same condition they are received.
o   Member must have a signed contract on file before being allowed to borrow a basket.
o   Borrower is responsible for the pick-up and return.
o   Event requests take priority over personal use.
o   Borrower will be allowed a 2 week minimum before the next personal request is fulfilled.
•   Rules adopted 5-0.

6) Open Q&A
•    Discount J-Town SuperColor Buzzz to $10, adjust split to 100% ice bowl fundraising.


Meeting adjourned, 5:38 PM
Title: Re: Meeting Minutes
Post by: pooleje on September 10, 2014, 08:20:07 AM
J-Town Disc Golf Club Meeting 31
9/8/14
Community Park, Channahon, IL
Meeting called to order:  5:07 PM

Members Present:
Frank Grimes
Dave Kociuba
Jason Poole

1)   Financials (see attached)
•   65 Members
•   $906.34 available for course projects

2)   Handicap Singles League
•   14/wk Average
•   $224 added to Club Enhancement Fund so far this year

   a.   Awards
   •   $251 Available, expect ~$290 by end
   •   3 spots, 3 trophies
   •   $40 for trophies
   •   $10 to engrave perpetual trophy
   •   $150 for prizes
   •   Remainder to party (~$90)
   •   Vote Passes 3-0

3)   J-Town Invitational
•   Date changed to 10/5 due to course completion date
•   Jason Poole will be making trophies

4)   Saturday Bag Tags
•   Starting on 10/18/14 at 10am
•   Skip 11/1 for club challenge
•   Sanctioned through 12/20 (9 weeks)
•   May continue after that date depending on attendance
•   Points based on handicap scoring with trophies awarded (from General Fund)
•   Free entry (optional $1 Ace, $2 Club Enhancement CTP, $2 Ice Bowl CTP, $1 Sanctioning)

5)   Ice Bowl
   a.   Last Year’s Prize
   •   Chose 50 Discraft SuperColor discs. (Ultrastars if available)
   •   Jason will work on artwork for the discs. (Black and Red logo)

   b.   2015
   •   Date: 2/7/14
   •   TD: ?, Asst TD: Jason Poole

6)   2015 Bag Tags
   a.   Order
   •   Jason will modify existing artwork for 2015 and order tags numbered 1-129 and a replacement number 1.

   b.   Distribution
   •   Tags 31-129 will be available for purchase 11/1/14.
   •   Tags 1-30 will be played for at Saturday Bag Tags, date TBA.

7)   Open Q&A
   a.   Discontinuum Club Challenge (11/1/14)
      i.   Fairfield Park, Round Lake
      ii.   Captain: Dave Kociuba
      iii.   24 Player Limit
         1.   12 upper, 12 lower
         2.   10 spots for each division determined by rating
         3.   2 spots for each division will be captain’s pick
      iv.   CTP donation (vote passes 3-0)
         1.   2014+2015 Membership
         2.   J-Town Buzzz ($10 from Club Challenge -> Ice Bowl Fund)
         3.   Ice Bowl Wizzard ($10 from Club Challenge -> Ice Bowl Fund)

   b.   The Canyons (Dellwood) Grand Opening (9/20/14 11am-2pm)
      i.   Help with contests/giveaways
         1.   Frank and Jason will volunteer
      ii.   Donation (vote passes 3-0)
         1.   2014 Membership
         2.   J-Town Buzzz ($10 from General -> Ice Bowl Fund)
         3.   Ice Bowl Wizard ($10 from General -> Ice Bowl Fund)
         4.   J-Town Long Sleeve Shirt (1 Orange, 1 Navy)
         5.   Ice Bowl Mini ($3 from General -> Ice Bowl Fund)

Meeting adjourned, 5:38 PM
Title: Re: Meeting Minutes
Post by: pooleje on November 17, 2014, 08:38:02 AM
J-Town Disc Golf Club Meeting 32
11/10/14
Community Park, Channahon, IL
Meeting called to order: 5:03 PM

Members Present:
Jeremiah Bly
Frank Grimes
Kristi McCarthy
Shawn McCarthy
Jason Poole

1)   Financials (see attached)
•   86+ Members
•   $993.34 available for course projects

2)   Handicap Singles League Awards
•   $85 Trophies, $10 Engrave perpetual
•   $150 for prizes
•   $45 to party (to be paid)

3)   J-Town Invitational Recap
•   31 Players
•   Sold 11 memberships

4)   Discontinuum Club Challenge Recap
•   J-Town was represented by 27 players (15 Upper, 12 Lower)
•   3rd Overall (Upper finished 2nd, Lower finished 5th)
•   Sold 8 memberships

5)   2015 Ice Bowl
•   Vote to move date to 2/14 fails 0-4, date will remain 2/7
•   Location will be Trinity Links if we are able to secure additional parking.
•   Frank to contact Morning Star and Shiloh Missionary Baptist Church about additional parking.

6)   2015 Club Invitational
•   Jason to contact the IL State Coordinator to secure a date.  Shooting for a Saturday in August.
•   Jason to contact Lockport Park District to have the Tournament at Dellwood

7)   Open Q&A
•   We are delaying the vote on the handling of the 2013-14 Bag Tags Ace Pot until the January meeting.



Meeting adjourned, 5:50 PM
Title: Re: Meeting Minutes
Post by: bangham on January 18, 2015, 08:59:32 PM
J-Town Disc Golf Club Meeting 33
1/12/15
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:05 PM

Members Present:
Dean Bingham
Jeremiah Bly
Frank Grimes
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole

1)   Financials (see attached)
●   31 Members
●   $1072.34 available for course projects
●   Approved

2)   PDGA Affiliate Club
●   Signed up for 2015 ($25)
●   $5 off for PDGA membership using code: 15JTOWNAFF
●   Continue? Voted Yes 5-0

3)   Tournament J-Town Logo Use
a.   Ropes
o   Approved 5-0
b.   IL State Championships
o   Approved 5-0
c.   Channahon Classic
o   Approved 5-0

4)   Club Invitational
●   Secured July 11th with the State Coordinator.
●   Dellwood pending park approval.

5)   Member Rewards
●   Summary attached

6)   Saturday Bag Tags
●   Continuing through 3/7 as a sanctioned league with points based on handicap scoring.
●   Jason Poole donated the plaques for the 2014 Winter Handicap

7)   2015 Ice Bowl
●   TD: Dave K,  ATD: Jason Poole
●   Frank got the OK to use the Shiloh Missionary Baptist Church parking lot.
●   Trinity Links, 2/7/14
●   There will be many great raffle items, and there will be 5 J-Town merchandise CTPs for club members

8 )   Open Q&A
●   2013-14 Bag Tags Ace Pot, Voted to donate 3-0-2
●   The J-Town Disc Golf Club Member of the Year will be announced at the Ice Bowl


Meeting adjourned, 6:40 PM
Title: Re: Meeting Minutes
Post by: bangham on March 15, 2015, 07:47:30 PM
J-Town Disc Golf Club Meeting 34
3/9/15
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:00 PM

Members Present:
Dean Bingham
Frank Grimes
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole
Mike Flynn

1)   Financials (see attached)
●   59 Members
●   $1141.34 available for course projects
●   Approved


2)   Bag Tags
●   Winter League report has been submitted and paid.
●   Jason will donate the Plaques to the top finishers
●   No Bag Tags until the fall unless someone is willing to run them
●   $214 Ace pot to roll into Handicap League


3)   Handicap League
●   1st session has been sanctioned to run from 3/31-5/26
●   2nd session will be from 6/2-7/28
●   3rd session will be from 8/4-9/29


4)   Ledgestone Insurance Open Sponsorship
●   Vote Fails 2-2


5)   Trilogy Challenge
●   To be discussed at a future meeting.


6)   Facebook Management
●    Dave K. will be assuming responsibilities of the Club’s Facebook and social media


7)   2015 Ice Bowl Recap
●   37 Players
●   Approx. $6,000 Donated
●   89 lbs of Food Donated
●   2016 may bring a new format for J-Town’s Ice Bowl


8 )   Discontinuum Club Challenge
●   4/4/15 at Lemon Lake
●   Dave Kociuba will be Captain for J-Town
●   J-Town will cover any entry fees/gate fees for J-Town Players
●   13 players per division, 10 selected by rating, 3 by captains pick


9)   Elections
a.   Timeline
●   Nominations open 3/9/15-4/13/15
●   Voting open 4/14/15-5/11/15
●   Ballets to be counted and made official at the 5/11/15 meeting.
●   Officers take their positions on 6/1/15


b.   Nominations
●   President:  Dave Kocuiba (accepted)
●   Vice President:  Frank Grimes, Anthony Rodriguez, Tom Matesevac
●   Treasurer:  Jason Poole (accepted)
●   Secretary:  Dean Bingham (accepted)
●   Member Advocate:  Anthony Rodriguez, Tom Matesevac


10)    Open Q&A
•   Mike Flynn Proposal:  Renting a chipper for Highland
•   $500 allowance + 10% cushion, approved 4-0
•   Mike will follow-up with more info and dates



Meeting adjourned, 6:00 PM
Title: Re: Meeting Minutes
Post by: bangham on May 14, 2015, 09:07:25 PM
J-Town Disc Golf Club Meeting 35
5/11/15
Community Park, Channahon, IL
Meeting called to order: 5:20 PM

Members Present:
Dean Bingham
Frank Grimes
Shawn McCarthy
Steve Rachan
Jason Poole

1)   Financials (see attached)
●   90 Members
●   $679.34 available for course projects
●   Approved

2)   Handicap League
●   1st session averaging 11 players / week
●   2nd session has been sanctioned to run from 6/2-7/28
●   3rd session will be from 8/4-9/29

3)   Discontinuum Club Challenge Recap
●   J-Town was represented by 26 players (14 upper, 12 lower)
●   1st Rnd 1st Overall (Uppers 1st, Lowers 2nd)
●   2nd Rnd 2nd Overall (Uppers 2nd, Lowers 2nd)
●   2nd Overall (Uppers 1st, Lowers 2nd)
●   Full points, and ratings for J-Town players are posted on the JTownDiscGolf.com message board.

4)   Course Project- Highland Park Basket Upgrade
●   Need additional 16 Sleeves ($17 Each+s/h, $296.26 Total)
●   Vote passes 4-0

5)   J-Town Club Invitational
●   Renting the pavilion at The Canyons will be $100+
●   Highland Park could be an option pending park approval.
●   Vote to move event to Highland passes 4-0

6)   Trilogy Challenge
●   6/6/15 Trinity Links

7)   Election
●   Dave Kociuba- President, unopposed
●   Jason Poole- Treasurer, unopposed
●   Dean Bingham- Secretary, unopposed
●   Need to have a special election for Vice President and Member Advocate
●   4/11/15-5/25/15 for nominations and acceptance
●   Jeremiah Bly-Member Advocate
●   Steve Rachan-Vice President
●   5/26/15-6/9/15 for voting

8 )    Open Q&A
•   Nothing presented.

Meeting adjourned, 6:00 PM
Title: Re: Meeting Minutes
Post by: pooleje on July 31, 2015, 01:42:11 PM
J-Town Disc Golf Club Meeting 36
7/13/15
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:10 PM

Members Present:
Dave Kociuba
Shawn McCarthy
Jason Poole
Steve Rachan

1)   Financials (see attached)
●   101 Members
●   $620.03 available for course projects
●   Approved

2)   Handicap League
●   3rd Session will run from 8/4-9/29

3)   Club Invitational Recap
●   21 Players
●   $38 added to Club Enhancement Fund

4)   Ice Bowl Prize
●   Prize for our 9th place finish in money raised. ($6400)
●   Chose a Dynamic Discs Ranger Bag

5)   Election
●   Steve Rachan- VP (unopposed)
●   Jeremiah Bly- Member Advocate (unopposed)
●   The J-Town board would like to express their gratitude to outgoing VP Frank Grimes for his many years of service.

6)   Open Q&A
●   IL State Sponsorship- tournament supplies (Passes 3-0)
●   Highland Park cleanup project has been completed.  J-Town paid $360 for the rental and fueling of a wood chipper.



Meeting adjourned, 5:22 PM
Title: Re: Meeting Minutes
Post by: bangham on September 16, 2015, 11:35:15 PM
J-Town Disc Golf Club Meeting 37
9/14/15
Community Park, Channahon, IL
Meeting called to order:  4:58 PM

Members Present:
Dean Bingham
Dave Kociuba
Shawn McCarthy
Jason Poole
Steve Rachan

   1) Financials
•   105 Members
•   Adjusted payments for all club supplies to come from the club supply fund with an annual transfer from the general fund to cover any shortfall.
•   Adjusted payments for sanctioning/PDGA fees to come from the sanctioning fund with an annual transfer from the general fund to cover any shortfall.
•   $1109.44 available for course projects
•   Approved

2) Handicap League
a.   2015
•   Avg 8 players per week
b.   Awards
•   Use general fund to cover 3 plaques
•   Budget $49 Party, $10 Perpetual, $140 Prizes (60/45/35)

3) Saturday Tags
•   Oct-Dec

4) Ice Bowl
a.   2015 Prize
•   Ranger Bag will be raffled at J-Town Fest ($5/ticket) to benefit the Dan Osysko Memorial Fund.
a.   2016
•   February, non-sanctioned
•   Trinity:  Bring your own partner, First round singles, Second round best shot
•   Cash payouts for all divisions

   5.) 2016 Bag Tags
a.   Order
•   150 Tags (1-149, extra 1), $1.75 each
•   $15.50 Shipping
b.   Distribution
•   1/2/16 Bag Tags
c.   Membership Pricing
•   $10 Tag and caribeener
•   $18 Tag, carabeener, and Disc ($10 Club, $8 Ice Bowl)
•   Free Membership for Rewards Program = $15 off $18 membership, then $3 will go to Ice Bowl donations.

   6.) Member Advocate Election
•   Nomination Period 9/14/15-9/28/15
•   Election Period 9/29/15-11/9/15
•   Nominees: Shawn McCarthy, Anthony Rodriguez, Tom Matesevac, Scott Carroll, Aris Pashos, Mick McGowan, Ryan Fancher

   7.) Open Q&A
•   Red Tee Pads at Highland
•   Steve Rachan will donate $350
•   Research pricing on pvc caps, valve boxes, etc. to cover unused sleeves

Meeting Adjourned, 6:18 PM
Title: Re: Meeting Minutes
Post by: bangham on March 14, 2016, 03:07:07 PM
J-Town Disc Golf Club Meeting 38
11/9/15
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order: 5:10 PM

Members Present:
Dean Bingham
Shawn McCarthy
Jason Poole
Steve Rachan

1) Financials (see attached)
●   109 Members
●   $1,150.44 available for course projects
●   Approved 3-0

2) Handicap League Awards
•   $140 to prizes, $100 to party, ~$11 for engraving
•   Still awaiting final price for plaques.


3) Saturday Bag Tags
•   Avg 12 per week


4) 2016 Ice Bowl
•   2/20/16 Trinity Links
•   TD- Dave Kociuba
•   Charity- Salvation Army


5) Dan O Bag Raffle
•   To be discussed at our next meeting.



6) Member Advocate Election
•   Shawn McCarthy accepted his nomination and is running unopposed.


7) Open Q&A
•   Logo use and approval: Ropes at the Oaks 3-0, IL State 3-0, Channahon Classic 3-0






Meeting adjourned, 5:23 PM
Title: Re: Meeting Minutes
Post by: bangham on March 24, 2016, 10:42:54 PM
J-Town Disc Golf Club Meeting 39
1/11/16
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order: 5:00 PM

Members Present:
Dean Bingham
Dave Kociuba
Shawn McCarthy
Jason Poole
Steve Rachan



1) Financials (see attached)
●   15 Members
●   $1188.77 available for course projects
●   Approved 5-0

2) Saturday Bag Tags
•   First session complete and PDGA reporting complete
•   Second session to run from 1/9/16 to 3/12/16
•   Optional sanctioned first round at the Ice Bowl

3) 2016 Ice Bowl
•   2/20, Trinity Links, Dave K TD, Jason Poole Asst TD
•   Bring your own partner double, rd 1 short tees combined score, rd 2 short tee best shot doubles
•   Charity: The Salvation Army

4) Bag Raffle benefiting the Dan O memorial fund
•   Raised $305

5) Member Reward Program
•   See attached stats
•   Changed reward wording to reflect new membership pricing “Free J-Town Disc Golf Club Membership” has been changed to “$15 off next year’s J-Town Disc Golf Club Membership”

6) Course Projects
•   Shawn McCarthy

7) Open Q&A
a. PDGA Affiliate discount code: 16JTOWNTVSAFF
b. 2015 Member of the Year Award

Meeting adjourned, 6:15 PM
Title: Re: Meeting Minutes
Post by: bangham on March 24, 2016, 11:37:57 PM
J-Town Disc Golf Club Meeting 40
3/14/16
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order: 5:07 PM

Members Present:
Dean Bingham
Shawn McCarthy
Jason Poole
Steve Rachan



1) Financials (see attached)
●   82 Members
●   $1250 available for course projects
●   Approved 4-0

2) Saturday Bag Tags
•   Second session complete and PDGA reporting complete
•   $222 Ace pot to roll over to next fall

3) 2016 Ice Bowl
•   $2736 Raised and paid to The Salvation Army
•   72 players

4) Discontinuum Club Challenge
•   4/9/16, Lemon Lake
•   3 Divisions (945+, 900-944, 899-)
•   Captain: Dave Kociuba, Co: Dean Bingham
•   14 players per division (11 based on rating, 3 captain picks)
•   Club will cover any entry fees/gate fees for J-Town Players
•   Club will donate 3 discs and 3 memberships

5) Handicap League
•   3 Sanctioned seasons (4/5-5/31, 6/7-7/26, 8/2-9/27)
•   First season has been paid.
•   Jason Poole TD, Brad McCarthy Asst.

6) Elections
•   Nominations: 3/14/16-4/8/16
a.   President:  Dave Kociuba (A), Jesse Saenz (?)
b.   Vice President:  Steve Rachan (A)
c.   Treasurer:  Jason Poole (A)
d.   Secretary:  Dean Bingham (A)
e.   Member Advocate:  Shawn McCarthy (A), Sean Callahan (?)
•   Voting:  4/19/16-5/9/16
•   Ballets to be counted at the 5/9/16 Club Meeting
•   Officers take their positions on 6/1/16

7) Open Q&A
a. 3/26/16 Basket Swap at Highland #15-#12 8:00 AM
b. Organizing for concrete tee pad #16 at Highland for sometime in April
c. Club will order another batch of carabineers
d. Up to $500 Allowance for Highland Clean-up, Approved 4-0

Meeting adjourned, 5:52 PM
Title: Re: Meeting Minutes
Post by: pooleje on May 17, 2016, 01:04:40 PM
J-Town Disc Golf Club Meeting 41
5/9/16
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order: 5:02 PM

Members Present:
Sean Callahan
Dave Kociuba
Shawn McCarthy
Jason Poole
Steve Rachan



1.   Financials (see attached)
●   114 Members
●   $801 available for course projects
●   Approved 4-0

2.   Discontinuum Club Challenge Recap
•   J-Town was represented by 42 players (15 A, 13 B, 14 C)
•   J-Town came out in the lead for all divisions both rounds
•   Full points, and ratings for J-Town players are posted on the JTownDiscGolf.com message board.

3.   Handicap League
•   1st session averaging 21 players/week
•   2nd session has been sanctioned to run from 6/7-7/26

4.   Highland Park Basket Move Recap
•   8 Members showed up to help out
•   Basket move went easier than expected so we did some additional work:
o   cut a fairway for the 2nd pin placement on 6
o   installed basket sleeves on 6 and 11
o   pulled the old baskets on 5 and 6

5.   Course Project- Highland Park Tee for 16
•   Hand mix bags of concrete and get gravel from course.  Date TBA.

6.   Course Project- Signs for Dellwood
•   J-Town to sponsor tee signs for new holes at Dellwood (6A-B, 8A-D) at $30 each ($180 Total) in exchange for J-Town logo inclusion in the design. Vote Passes 4-0
•   Sponsorship for Blue tee signs (10).  Vote Passes 4-0
•   Sponsorship for A-B tee signs (2).  Vote Passes 4-0
•   Replacement of signs needing updating (11).  Vote Fails 0-3-1
•   Steve Rachan volunteered to cover the cost of the 2 damaged signs (5 & 10)

7.   Elections
●   Dave Kociuba- President, unopposed
●   Steve Rachan-Vice President, unopposed
●   Jason Poole- Treasurer, unopposed
●   Dean Bingham- Secretary, unopposed
●   Vote for Member Advocate
o   Sean Callahan will take over the position on 6/1
o   We would like to thank Shawn McCarthy for his time and dedication to the position.

8.   Open Q&A
●   J-Town Invitational
o   7/17 or 7/24
o   Sean Callahan to contact Dellwood for course use, backup location will be Trinity Links
●   Jason Poole to create league page for Briggs St Doubles on jtowndiscgolf.com

Meeting adjourned, 5:53 PM
Title: Re: Meeting Minutes
Post by: pooleje on August 09, 2016, 07:05:22 AM
J-Town Disc Golf Club Meeting 42
7/11/16
Community Park, Channahon, IL
Meeting called to order: 5:01 PM

Members Present:
Sean Callahan
Dave Kociuba
Shawn McCarthy
Jason Poole


1.   Financials (see attached)
●   130 Members
●   $257 available for course projects
●   Approved 3-0

2.   Handicap League
•   2nd session averaging 19 players/week
•   Current session runs through 7/26
•   3rd Session will run from 8/2-9/27 (9 Weeks)

3.   Course Project- Highland Park (16 Tee)
•   Proposed date of 8/6 will not work due to officers not being available.
•   To be discussed at the September club meeting.

4.   Course Project- Signs for Dellwood
•   Final cost $707 from J-Town DGC, $60 from Steve Rachan, and the park district covered the rest for 30 new tee signs.
•   Signs have been installed.
 
5.   J-Town Invitational
•   7/17 at Dellwood
•   Sean Callahan has reserved the pavilion
•   Jason Poole TD
•   4 Divisions: Open, Adv, Adv Women, and Rec

6.   West Park
•   Sean Callahan to contact Army Corps of Engineers and will report back about any impacts to the current layout before planning begins for any changes.

7.   Open Q&A
•   Sean Callahan to contact Shorewood Park District in regard to a down tree on hole 11 at Shorewood Park
•   Jason Poole to talk to Gary about the plans for changing pin placements at Highland


Meeting adjourned, 5:34 PM
Title: Re: Meeting Minutes
Post by: pooleje on September 19, 2016, 01:17:22 PM
J-Town Disc Golf Club Meeting 43
9/12/16
Community Park, Channahon, IL
Meeting called to order: 5:12 P.M

Members Present:
Sean Callahan
Shawn McCarthy
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   147 Members
●   $665 available for course projects

2.   Handicap League
•   2nd session report has been turned in and paid
•   Current session runs through 9/27

a. Awards
•   $433 Available, estimate $470 by end
•   4 Spots, 3 Plaques
•   Budget $120 Party, $10 Perpetual, $100 Plaques, $235 Prizes (80/60/50/45)

3.   Greater Joliet Bag Tags (Saturdays)
•   11/5-12/31 (9 weeks)
•   J-Town, Basketcases, CSI, Birdie Babes
•   Inviting Chicagoland Disc Golf Club to join
•   $5 entry fee each week: $3 50/50 CTP $1 Ace Fund $1 Sanctioning
•   50/50 CTP proceeds will be split evenly into each representing club

4.   Course Project- Highland Park (16 Tee)
•   Proposed date: September 17, 2016
o   Date changed to September 16, 2016
o   Steve Rachan, Dean Bingham, Marco Guiterrez (and family) were present in completing the teepad

5.   2017 Ice Bowl
•   February 18, Trinity, non-sanctioned.
•   Bring your own partner, First round singles, Second round best shot
•   Cash payouts for all divisions
•   Fundraiser Raffle
•   Proposed Entry:
o   Men’s Open: $80 per team
o   Men’s Advanced: $60 per team
o   Men’s Recreational: $60 per team
o   Women’s Advanced: $40 per team
•   Tournament Director: Steve Rachan
•   Assistant Tournament Director: Jason Poole


6.   2017 Bag Tags
a. Order
•   200 Tags (1-199, extra 1), $1.75 ea
•   20 more 2016 Tags (151-170), $1.75 ea
•   $15 Shipping
•   $400 total from general fund (approved 4-0)

b. Distribution
•   1/7/17 at Greater Joliet Bag Tags
•   Any player to buy a new 2016 J-town Disc Golf Club tag after November 1st, 2016 will receive a 2017 after January 7th, 2017

c. Membership Pricing
•   $10 Tag and carabineer
•   $18 Tag, carabineer, and disc ($10 Club, $8 Ice Bowl)
•   Free Membership for Rewards Program = $15 off $18 membership, then $3 will go to Ice Bowl donation

7.   West Park
•   No reply from Army Core of Engineers
•   Plan redesigns over winter, give West Park a facelift Spring/Summer 2017
•   Continue searching for information on West Park’s future outside of the disc golf course
•   Our priority is to redesign West Park to be safe, playable, and long lasting

8.   Open Q&A
•   We received 5 old Ice Bowl discs for our 2016 Ice Bowl total.  Add to next year’s Ice Bowl raffle
•   Gary does not plan to move pin placements at Highland this year.
•   Add a new sleeve to Hole 5 at Highland near old pin placement (compliment Hole 6’s alternate pin placement)
•   Use of Club’s baskets at Heritage Park October 22nd and 23rd, 2016 approved
o   Shawn Mccarthy : 3 baskets, Dean Bingham: 1 basket  Thor : 4 baskets for the event
•   Cancel approved woodchip rental project at Highland ($550  Club Enhancement Fund)

Meeting adjourned, 6:11 P.M.
Title: Re: Meeting Minutes
Post by: pooleje on December 08, 2016, 06:54:32 AM
J-Town Disc Golf Club Meeting 44
11/14/16
McDonalds – 4280 W Jefferson St, Joliet, IL 60431
Meeting called to order: 5:06 pm

Members Present:
Shawn McCarthy
Kristi McCarthy
Ismael Ochoa
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   151 Members
●   $1182 available for course projects
●   Chipper rental project canceled and reserved funds have been returned to course project fund

2.   Greater Joliet Bag Tags (Saturdays)
•   Avg 16 per week
•   Awards
o   Greater Joliet Bag Tags
   Points based on Scratch Score
   Funds to come from CTP fund

3.   2017 Ice Bowl
•   February 18, Trinity, non-sanctioned.
•   Bring your own partner, First round singles, Second round best shot
•   Cash payouts for all divisions
•   Fundraiser Raffle
•   Proposed Entry:
o   Men’s Open: $80 per team
o   Men’s Advanced: $60 per team
o   Men’s Recreational: $60 per team
o   Women’s Advanced: $40 per team
•   Tournament Director: Steve Rachan
•   Assistant Tournament Director: Jason Poole

4.   Open Q&A
•   Nothing presented.

Meeting adjourned, 6:06 pm
Title: Re: Meeting Minutes
Post by: bangham on January 16, 2017, 10:42:44 AM
1/9/17

McDonalds – 4280 W Jefferson St, Joliet, IL 60431

Meeting called to order: _5:22 pm______

 

Members Present:

Dean Bingham

Sean Callahan

Jason Poole

Steve Rachan

 

 

1. Financials (see attached)

● 25 Members

● $1203.94 available for course projects

 

 

2. Greater Joliet Bag Tags (Saturdays)

· Avg 18 per week

· First half report has been turned in to the PDGA and paid

· Second half to run through 3/11/17 (10 weeks)

· Optional sanctioned round at the J-Town Ice Bowl as part of the league

 

 

3. 2017 J-Town Ice Bowl

·  2/18/17 TD Steve Rachan

· Flyers will be similar to last year:  $5 for pizza, each person must bring two non-perishable good items/$5 to be donated to the Salvation Army, doubles first round and singles second round

· Salvation Army will be our charity

 

4. Member Reward Program

·  See attached stats

 

 

5. 2017 Club Invitational

·  4/8/17 at Lemon Lake

· Sean was going to contact Ryan Fancher about making club T-shirts

 

 

 

6. Course Projects

·  

 

 

 

7. Open Q&A

· 

 
J Town Disc Golf Club Meeting 45
 

Meeting adjourned, _5:50 pm______

Title: Re: Meeting Minutes
Post by: pooleje on March 31, 2017, 09:47:40 AM
J-Town Disc Golf Club Meeting 46
3/20/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:01

Members Present:
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole

1. Financials (see attached)
● 102 Members
● $1352.44 available for course projects
● Approved 2-0

2. Greater Joliet Bag Tags (Saturdays)
● Second half report has been turned in to the PDGA and paid
● $648 Ace pot to roll over to next fall

3. 2017 J-Town Ice Bowl Recap
● 70 Players
● Donated $2688 and 400 lbs of food.

4. 2017 Discontinuum Club Challenge
● Ratings from 3/1
● 4/8 Lemon Lake
● 4 Divisions (A=950+, B=925-949, C=890-924, D=889-)
● 10 players per division (8 rating based, 2 picks)
● Club will cover any entry fees/gate fees for J-Town Players
● Donation: 4 J-Town Buzzzs, 5 Bag Tags

5. 2017 J-Town Club Invitational
● Date: 8/26/17
● Location: Highland
● Dave Kociuba TD, Jason Poole ATD

6. Handicap League
● 3 Sessions (April/May, June/July, August/September)
● 1st session starts on 4/4 and has been sanctioned with the PDGA
● Jason Poole TD, Brad McCarthy ATD

7. Elections
a. Timeline
 Nominations: 3/20/17-4/17/17
 Voting: 4/18/17-5/8/17
 Ballets to be counted at the 5/8/17 Club Meeting
 Officers take their positions on 6/1/17

b. Nominations
 President: Dave Kociuba (A)
 Vice President: Steve Rachan, Jesse Saenz
 Treasurer: Jason Poole (A)
 Secretary: Dean Bingham
 Member Advocate: Shawn McCarthy (A), Sean Callahan

8. Open Q&A
● Nothing presented.

Meeting adjourned, 5:25
Title: Re: Meeting Minutes
Post by: pooleje on September 25, 2017, 07:19:24 AM
J-Town Disc Golf Club Meeting 47
5/8/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:12pm

Members Present:
Mike Flynn
Shawn McCarthy
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   136 Members
●   $1408.44 available for course projects
●   Approved 2-0

2.   2017 Discontinuum Club Challenge Recap
•   J-Town was represented by 40 players
•   Full points and ratings for J-Town players are posted on the JTownDiscGolf.com message board.
 
3.   Handicap League
•   1st session averaging 13 players/week

4.   Course Projects
•   Paver’s at Highland hole #12 (planning phase, may apply for funds in the future)
•   Mike Flynn and Shawn McCarthy have been organizing work days at Highland on most Mondays from 10-1

5.   Community Service Requirements
•   Not registered as a non-profit so we cannot offer Community Service hours

6.   Elections
•   President:  Dave Kociuba
•   Vice President: Steve Rachan
•   Treasurer: Jason Poole
•   Secretary: Dean Bingham
•   Member Advocate: Shawn McCarthy

7.   Open Q&A
•   Nothing Presented


Meeting adjourned, 5:23
Title: Re: Meeting Minutes
Post by: pooleje on September 25, 2017, 07:19:47 AM
J-Town Disc Golf Club Meeting 48
7/10/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:00pm

Members Present:
Dean Bingham
Dave Kociuba
Shawn McCarthy
Jason Poole

1.   Financials (see attached)
●   147 Members
●   $1510.44 available for course projects
●   Approved 4-0

2.   Handicap League
•   Avg 12 per week
•   3rd Session Sanctioning paid will run 8/1-9/26
 
3.   J-Town Invitational
•   8/26 Highland Park

4.   J-Town Logo Use
•   7/29 Ropes at the Oaks.  Approved 4-0.
•   TLPS Overall Trophies.  Approved 4-0.

5.   Open Q&A
•   Course Project request form.

Meeting adjourned, 5:32pm
Title: Re: Meeting Minutes
Post by: pooleje on September 25, 2017, 07:20:58 AM
J-Town Disc Golf Club Meeting 49
9/11/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:13

Members Present:
Mike Flynn
Shawn McCarthy
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   156 Members
●   $1698.44 available for course projects
●   Approved 3-0

2.   Handicap League
•   Avg 12 per week
•   2nd Session has been paid and league report has been submitted.
a. Awards
•   $275 Available, estimate $311
•   3 Spots
•   Budget $80 party, $10 perpetual, $60 Plaques, $160 Prizes (70/50/40)

b. 2018
•   Add an Upper division to allow more consistent players to compete without improving players getting all the payouts.
 
3.   J-Town Invitational Recap
•   33 Players
•   TD Report has been submitted and paid.

4.   Greater Joliet Bag Tags (Saturdays)
•   11/4-12/30 (9 Weeks)
•   Will contact other involved clubs to see if they are interested on working together again this year.

5.   2018 Ice Bowl
•   Trinity Links, BYOP Doubles (1 round best shot, 1 round combined score)
•   Preliminary date 2/17

6.   2018 Bag Tags
a. Order
•   200 Tags (1-199, extra 1), $1.75 ea
•   $15 Shipping
•   $365 from general fund

b. Distribution
•   1/6/18 at Greater Joliet Bag Tags

c. Membership Pricing
•   $10 Tag and carabineer

7.   Open Q&A
•    Highland retaining wall on hole 13 tee area.  Approved project using concrete bags and rebar.  $300 limit approved 3-0.

Meeting adjourned, 6:00
Title: Re: Meeting Minutes
Post by: pooleje on January 31, 2018, 09:22:18 AM
11/13
Title: Re: Meeting Minutes
Post by: pooleje on January 31, 2018, 09:23:47 AM
J-Town Disc Golf Club Meeting 51
1/8/18
McDonalds, 14298 S Bell Rd, Homer Glen, IL 60491
Meeting called to order: 5:15PM

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole

1. Financials (see attached)
● 22 Members
● $1509.44 available for course projects
● Approved 2-0

2. Greater Joliet Bag Tags (Saturdays)
 Avg 20 per week
 First half report has been turned in to the PDGA and paid
 Second half to run through 3/10/17 (10 weeks)
 Optional sanctioned round at the J-Town Ice Bowl as part of the league

3. 2018 Ice Bowl
 Trinity Links, BYOP Doubles, 2/17
 Flyers will be similar to last year: $5 for pizza, each person must bring
two non-perishable items/$5 to be donated to the Salvation Army,
doubles one round and singles one round
 Salvation Army will be our charity

4. Member Reward Program
● See attached stats.

5. 2018 Discontinuum Club Challenge
 4/14/18
 Dave K captain?

6. Meeting Location
 Lockport seems to be most central city to current officers
 Will discuss through e-mail before next meeting

7. Open Q&A
 Nothing presented

Meeting adjourned, 5:34PM
Title: Re: Meeting Minutes
Post by: pooleje on April 06, 2018, 09:28:19 AM
J-Town Disc Golf Club Meeting 52
3/12/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:07

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole
Steve Rachan

1. Financials (see attached)
● 68 Members
● $1550.44 available for course projects
● Approved 3-0

2. Greater Joliet Bag Tags (Saturdays)
● Second half report has been turned in to the PDGA and paid
● $891 Ace pot to roll over to next fall
● Avg 23 player/week

3. 2018 J-Town Ice Bowl Recap
● 52 Players
● Donated $1680 and 50 lbs of food.

4. 2018 Discontinuum Club Challenge
● Ratings from 3/13?
● 4/14 Lemon Lake
● 4 Divisions (A=950+, B=925-949, C=890-924, D=889-)
● 10 players per division (8 rating based, 2 picks)
● Club will cover any gate fees for J-Town Players
● Donation: 5 Bag Tags, Participant donations

5. 2018 J-Town Club Invitational
● Date: 6/9
● Location: Highland Park, Joliet, IL
● Shawn McCarthy TD, Jason Poole ATD

6. Handicap League
● 3 Sessions (April/May, June/July, August/September)
● 1st session starts on 4/3 and has been sanctioned with the PDGA
● Jason Poole TD, ? ATD
● Adding an Upper division for this year

7. Elections

a. Timeline
 Nominations: 3/12/18-4/16/18
 Voting: 4/17/18-5/14/18
 Ballets to be counted at the 5/14/18 Club Meeting
 Officers take their positions on 6/1/18

b. Nominations
 President: Dave Kociuba , Brad McCarthy
 Vice President: Steve Rachan, Jesse Saenz, Ismael Ochoa,
Ryan Fancher
 Treasurer: Jason Poole (A)
 Secretary: Dean Bingham, Ismael Ochoa, Kristi McCarthy,
Brad McCarthy
 Member Advocate: Shawn McCarthy (A), Michael Flynn

8. J-Town Merch
● Looking into possible consignment options
● Shawn McCarthy will be taking the Merch to sell.

9. 2019 Ice Bowl
● Table discussion to July Meeting

10. Highland Park Improvements
● Working on paths along stairs for players with carts.

11. Open Q&A
● Shawn and Flynn will be attempting some beaver dam demolition in
Channahon

Meeting adjourned, 6:13pm
Title: Re: Meeting Minutes
Post by: pooleje on July 16, 2018, 08:47:03 AM
J-Town Disc Golf Club Meeting 53
5/14/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:10pm

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole
Michael Flynn


1.   Financials (see attached)
●   103 Members
●   $1631.44 available for course projects
●   Approved 2-0

2.   2018 Discontinuum Club Challenge Recap
•   37 Members Played (8 A, 9 B, 10 C, 10 D)
•   Mike Krupicka has posed the full results at http://krupicka.org/discgolf/18challengeResults.html (http://krupicka.org/discgolf/18challengeResults.html)

3.   Handicap League
•   2nd session starts on 6/5 and has been sanctioned with the PDGA
•   Looking for an assistant TD

4.   2018 J-Town Club Invitational
•   Date:  6/9
•   Location: Highland Park, Joliet, IL
•   Shawn McCarthy TD, Jason Poole ATD
•   Trophies to be made by Jason Poole

5.   Elections
•   President:  Brad McCarthy
•   Vice President: Ismael Ochoa
•   Treasurer: Jason Poole
•   Secretary: Kristi McCarthy
•   Member Advocate: Michael Flynn

6.   Open Q&A
•   We are looking at options to merge our Facebook page and group.
•   Flynn is looking into options to fix the beaver dams at Channahon.


Meeting adjourned, 5:50pm
Title: Re: Meeting Minutes
Post by: pooleje on July 30, 2018, 07:00:42 AM
J-Town Disc Golf Club Meeting 54
7/16/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:00pm

Members Present:
Brad McCarthy
Kristi McCarthy
Shawn McCarthy
Ismael Ochoa
Jason Poole
Michael Flynn


1.   Financials (see attached)
●   114 Members
●   $1759.44 available for course projects
●   Approved 5-0

2.   Handicap League
•   Avg 12 per week
•   3rd Session will run 8/7-9/25
•   Discussed trying to advertise more, to improve numbers.
•   Brad and Ismael to be made admins on Facebook page.

3.   2018 J-Town Club Invitational Recap
•   12 Players
•   PDGA Report has been turned in and paid.
•   Discuss a date for 2019 (pushed to November meeting)
•   Possibly put someone in charge of fundraising.
 
4.   Open Q&A
•   Channahon- Flynn is going to finalize the costs of installing the baffler.  He was hoping the club could find someone to get a discount on the plumbing parts needed.  There will also be a work day needed to clear out the sediment around the install location.

Meeting adjourned, 5:21pm
Title: Re: Meeting Minutes
Post by: pooleje on November 08, 2018, 08:53:34 AM
J-Town Disc Golf Club Meeting 55
9/10/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:01 PM

Members Present:
Ismael Ochoa
Jason Poole
Michael Flynn

1.   Financials (see attached)
●   119 Members
●   $1913.44 available for course projects
●   Approved 3-0

2.   Handicap League
•   Avg 10 per week
•   2nd Session Report has been turned in to the PDGA and paid.

a. Awards
o   $287 Available, estimate $317
o   4 Spots
o   Budget: $90 party, $10 perpetual, $40 plaques, $165 Prizes (60/50/40/15)
 
3.   Greater Joliet Bag Tags (Saturdays)
•   Will contact other involved clubs to see if they are interested in working together again this year.
•   Every other week to be held at Dellwood.
 
4.   2019 Ice Bowl
•    2/16, Trinity, bring your own partner, 1 round combined score, 1 round best shot
•   Ismael will TD, Jason will ATD
•   Salvation Army will be the charity.

5.   2019 Bag Tags
a. Order
o    200 Tags (1-199, extra 1), $1.75 ea
o   $15 Shipping
o   $365 from General Fund
o   Approved 3-0

b. Distribution
o    1/5/19 at Greater Joliet Bag Tags

c. Membership Pricing
o   $10 Tag, Carabineer, J-Town Invitational Entry

6.   Putting League
•    Tuesdays, Location TBD
•   Michael Flynn TD
•   $5 entry ($1 club, $1 location, $3 payout), $1 optional hot putter

7.   Round Barn Signs
•   Thor:
o   Over the years J Town Disc Golf Club has spent money to help with course improvements.  Highland Park seems to be the main course that gets the most love, which in my opinion is the right course to put money into.    I am looking to start improving Round Barn Farm in Manhattan and the course needs tee signs.   I do understand that the course is not the most popular course but it is a course that J Town uses in singles play, doubles play, tournaments, and casual rounds.   Below is what I have priced out for the cost of the materials. 
o   18 tee signs.
   18 signs x $40 = $720
   18 -4x4x10 ft #2 pressure treated lumber x $10.17 $183.06
   54 bags of concrete x $6.59 = 355.86
o   The grand total to put the signs in and I will volunteer the labor will be $1,258.92.  Now if you have any ideas on how to do this cheaper I am all ears and willing to work with whoever to get them done as cheap as possible and installed by the end of September.   If you have any questions please feel free to ask questions.
•   Board would like Thor to present his case in person before agreeing to this level of funding for an under-utilized course.  Topic tabled to November meeting.

8.   Open Q&A
•   Continuing Member Rewards program?
o   We are planning on discontinuing this program due to a lack of interest and the difficulty involved with tracking work efficiently without reporting.
•   Channahon water issues
o   Work is on hold waiting for Forest Preserve approval

Meeting adjourned, 6:25 PM