J-Town Disc Golf Club Meeting 25 9/9/13 5:00 PM Community Park, Channahon, IL
Meeting called to order: 5:00 PM
Members Present: Rob Gibson Frank Grimes Patrick Johnson Kristi McCarthy Shawn McCarthy Tim Murray Jason Poole Aaron Studer Dana Vicich
1) Financials (see attached) 638.34 Available for projects 14 Members qualify for merchandise discount prices. (>1000 Points)
2) Handicap Singles League a) Awards o Currently have $470.80 in Prize/Party fund. o Estimate $515 at the end of the season. o 2012 (Party $99, Prizes $300, Trophies $50.45, Perpetual $9) 5 Spots 4 Trophies o 2013 (Prizes $300, Perpetual $9, Trophies $55, Party $150+) 5 Spots 4 Trophies Motion for budget approval passes 7-0
3) Saturday Bag Tags Avg 15 per week CTP has raised over $300 for the 2014 Ice Bowl a) Sanctioning o 11/2-12/28 (9 Weeks) o Motion to sanction bag tags passes 7-0. o Aaron Studer will be the director; Jason Poole will handle the PDGA setup and reporting.
4) Course Projects No new projects presented.
5) Ice Bowl a) Last Years Prize o Penguin commemorative artwork. Design approval passes 7-0 o Jason to inquire about a larger stamp on the disc. o Jason will handle conversion of artwork and submittal. b) 2014 o Location: Channahon Community Park o Date: 2/8/14 pending park and state coordinator approval. o Aaron Studer will be the Tournament Director; Jason Poole will be the assistant. o Fundraising: Patrick offered to help after Frank requested assistance for fundraising for the 2014 Ice Bowl. Patrick will put out a jar to collect funds. Rob requested that Frank supply the members with a flyer that outlines more information for those who are interested in helping.
6) 2014 Bag Tags a) Order o Jason will modify existing artwork for 2014 and order tags numbered 1-199 and a replacement number 1. o Jason will check with the distributor about the continued availability of our current tag design and will research alternatives if necessary. b) Distribution o Tags 31-199 will be available for purchase at J-Town Fest on 10/19. o Tags 1-30 will be played for on Saturday 1/4 at bag tags. Higher numbered 2014 tags can be exchanged at this event. Please have your 2013 tags with you, as they will be used to break any ties.
7) Member Reward Program Change wording of Course Cleanup to include TD or Board approved activities without prior advertising.
8) Open Q&A List of course contacts (compiled by Ray Hill) Patrick Johnson to start a Friday night Glow League. He would like J-Town affiliation and J-Town assistance if people show interest in playing for tags. Rob will assist with PR when Patrick post on the board that he is officially starting the league to include schedule and course info.
J-Town Disc Golf Club Meeting 24 07/08/13 5:00 PM Community Park, Channahon, IL
Meeting Called to order: 5:00
Members Present: Aaron Studer Ray Hill Jason Poole Rob Gibson Kevin Schramm Frank Grimes J.D. Bly Todd Bly Shawn McCarthy
1) Financials (see attached) * $482.34 available for projects * $36 Added to Club Supply fund from the ROPES at the Oaks rental. Balance $121.69
* Members qualifying for Merchandise Discount (> 1000pts): Frank Grimes 12980.84 Jason Poole 3807.12 Aaron Studer 2469.20 Ray Hill 1840.70 Rob Gibson 1522.00 Kevin Schramm 1453.20 Jesse Saenz 1399.60 Dean Bingham 1104.00 Thor Batchelor 1075.00 Patrick Johnson 1064.00
2) J-Town Invitational (Recap) * Thank to Kelly Murray for providing trophy paintings at no charge. * 24 participants * Report has been turned in and $48 paid to PDGA for player fees. * 6 Memberships Sold (4 New, 2 Renewal) * Rob Gibson and Aaron Studer will look into changing to a more traditional date of a weekend to hopefully attract more members to take advantage of this club perk. They will choose 3 dates and then the board will help decide which works best for all parties.
3) Handicap Singles League * 1st Session Ave 27/wk (22 Sanctioned) (39 Max-Channahon Short, 19 min-Highland White) * 2nd Session Avg 20/wk (18 Sanctioned) (24 Max-Channahon Short, 17 min-Channahon Long) * Overall Avg 24.5/wk (19.5 Sanctioned) * Third Session has been sanctioned to run from 8/6-9/24 (8 weeks)
a) Sign-in time * Getting started on time now, haven't turned anyone away. * Players money must be in and signed up at least 15 minutes prior to tee off * Will not hold up start time for anyone and if the player is then late its either par plus 4 PDGA ruling or they can take 999 for not playing but being registered.
b) Courses * Motion called to revert back to mirroring the JTown Doubles Wednesday night schedule for the third session of PDGA sanctioning starting 8/6/13 Motion passes 7-1-1 * New schedule will be drafted and implemented. * Facebook post to notify those who follow of the change.
5) Course Projects * Highland 15 retention wall completed using materials donated to Trinity Links. * Frank Grimes requested $12 for rebar to repair stairs and bridges at Community Park. Request granted pending receipts. 9-0-0
6) Tournament Pre-Registration * Tournament registration is now available through JTownDiscGolf.com. * Club collects $1.50 per registration towards the club supply fund. These funds can be used by TDs to offset club supply rental fees. * TDs interested in using this service please contact Jason Poole for details
7) Ice Bowl Prize Options: 50 SuperColor Discs from Discraft 1 Set of 50 Custom Little Flyer Bag Tags from Little Flyers 25 Custom Stamped Discs and 100 minis (3 inch stamp) from Gateway Disc Sports 20 Custom Stamped Discs and 75 minis (3 inch stamp) from Gateway Disc Sports 25 Stock stamped Discs (you choose them) and 50 stock-stamped minis from Gateway Disc Sports 1 Gateway Back Pack Bag and 50 stock-stamped minis from Gateway Disc Sports
* It was decided by the 9 members present to choose the option for 25 Custom Stamped Discs and 100 minis from Gateway. * Rob Gibson and Jason Poole will work on designs and ideas for the art work.
8 )Open Q&A * Ray Hill will put together a list of all courses in the area of who the course contact would be in the event members would like to inquire about running tournaments or events. * Aaron Studer brought forward a membership concern about the number of points being awarded for course work. Aaron Studer and Jason Poole will work out a more fair point factor for course work and look at other point factors to make sure points awarded are equal to the benefit added for our membership.
Post below to be put on the wait list for 31st Illinois State Disc Golf Championships (PDGA#, Name, Division). Since we won't know if any spots are going to open up until registration closes, you must be present at the close of registration with cash in hand. I will update this post with the current list.
J-Town Disc Golf Club Meeting 23 05/13/13 5:00 PM Community Park, Channahon, IL
Meeting called to order at 5:00
Members in attendance: Rob Gibson Frank Grimes Ray Hill Jason Poole Aaron Studer
1) Financials (see attached)
2) Discontinuum Club Challenge (Recap)
Club covered $2 per J-Town Player $78 from Club Challenge fund.
3) Handicap Singles League Avg 26 per week (21 Sanctioned) (39 max, 19 min) Ace is at $138 Second session has been sanctioned to run from 6/4-7/30 (9 weeks) Motion to add a rule closing registration 15 min before start time. Vote passes 5-0 Motion to restrict courses to Highland, Lockport, and Channahon. Vote passes 4-1
4) Bag Tags Avg 16 per week since 1/5/13 (20 max, 11 min)
5) J-Town Invitational 5/27/13 Lockport Sanctioning paid, course reserved, flyer and spreadsheet created. Ray working on paintings for trophies.
6) Course Projects Frank Grimes is working on a proposal for Highland #15
7) Member Reward Program To maximize the opportunity for members to earn points in the program, the following changes were made: o Now its only necessary to post a request for help for course cleanup 24 hours in advance; changed from 1 week. o An increase in points has been made for helping with running leagues. o A decrease in points has been made for tracking of points in the Reward Program.
8 ) Election Results President-Ray Hill Vice-President-Frank Grimes Secretary- Dean Bingham Treasurer- Jason Poole Member Advocate- Aaron Studer One member is leaving the board after 3 years of service to J-Town. Thank you to Dave Kociuba for lending his expertise and talents to the J-Town board!
Have you ever wanted to play the USDGC but couldn’t get an invite? Have you ever wanted to play Winthrop Gold or at least a similarly set up course but don’t want to travel all the way to SC? Here’s your chance. We’ve re-designed Mokena’s 27 hole course into 18 holes, added 2 temporary holes and laid out over 6800 feet of rope. The result, a 20 hole, 8792 foot, par 69 challenge. In addition, we are going to determine who will represent IL in this year’s USDGC Performance Flight.
Eagle/Ace Fund: $5 (Optional) *Ace Fund pays out for all aces plus any 2s on 1,3,4,8,12,16,or 18 50/50 CTP: $5 (Optional) * 50% of the CTP fund will go towards the USDGC spot winner’s entry and travel expenses.
All AM players will receive an Innova disc as a players pack.
Registration: 7:30 - 8:30 Players Meeting: 8:45 First Round Tee Time: 9:00
Registration: 7:30 - 8:30 Players Meeting: 8:45 First Round Tee Time: 9:00
2nd rounds white tees
Open Divisions: $10 Advanced Divisions: FREE *$10 PDGA Non-Member Fee
Ace Fund: $2 (Optional) 50/50 CTP: $3 (Optional) 50% goes to the Club Enhancement Fund
Field limited to 90 players. So preregister by posting below or contact any officer.
This tournament is just a perk of the club, as well as a huge thank you for being a member!! We are playing for ratings and PDGA points. The club will cover the PDGAs tournament fees. 100% cash payout to Open division. There will be no prizes, just FUN, points, and ratings. There will be trophies for 1st place in each division. For more information e-mail firstname.lastname@example.org.