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J-Town Disc Golf: Meeting Minutes

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bangham

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Re: Meeting Minutes
« Reply #30 on: August 04, 2014, 10:14:04 PM »
J-Town Disc Golf Club Meeting 30
7/14/14
Community Park, Channahon, IL
Meeting called to order:  5:00 PM

Members Present:
Dean Bingham
Jerimiah Bly
Frank Grimes
Dave Kociuba
Jason Poole
Shawn McCarthy


1) Financials (see attached)
•   61 Members (56 PDGA Members)
•   $837.34 Available for course projects.
•   $57 added to Club Supply fund from the Ropes at the Oaks supply rental. Balance $95.63.

2) Handicap Singles League
•   Average of 13 players per week in second session (13 sanctioned).
•   Third session has been sanctioned to run from 8/5-9/30 (9 weeks).
 
3) J-Town Invitational
•   Date changed to 8/23, Jason Poole-TD, ?-Assistant TD, Dellwood park.
•   Kelly Murray has agreed to do paintings as trophies for us again this year.

4) Club Inventory
•    See attached

5) Club Baskets
•   Basket borrowing rules:
o   Members may borrow baskets free of charge provided they are returned in the same condition they are received.
o   Member must have a signed contract on file before being allowed to borrow a basket.
o   Borrower is responsible for the pick-up and return.
o   Event requests take priority over personal use.
o   Borrower will be allowed a 2 week minimum before the next personal request is fulfilled.
•   Rules adopted 5-0.

6) Open Q&A
•    Discount J-Town SuperColor Buzzz to $10, adjust split to 100% ice bowl fundraising.


Meeting adjourned, 5:38 PM
« Last Edit: August 05, 2014, 05:56:29 AM by pooleje »

pooleje

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Re: Meeting Minutes
« Reply #31 on: September 10, 2014, 08:20:07 AM »
J-Town Disc Golf Club Meeting 31
9/8/14
Community Park, Channahon, IL
Meeting called to order:  5:07 PM

Members Present:
Frank Grimes
Dave Kociuba
Jason Poole

1)   Financials (see attached)
•   65 Members
•   $906.34 available for course projects


2)   Handicap Singles League
•   14/wk Average
•   $224 added to Club Enhancement Fund so far this year


   a.   Awards
   •   $251 Available, expect ~$290 by end
   •   3 spots, 3 trophies
   •   $40 for trophies
   •   $10 to engrave perpetual trophy
   •   $150 for prizes
   •   Remainder to party (~$90)
   •   Vote Passes 3-0


3)   J-Town Invitational
•   Date changed to 10/5 due to course completion date
•   Jason Poole will be making trophies


4)   Saturday Bag Tags
•   Starting on 10/18/14 at 10am
•   Skip 11/1 for club challenge
•   Sanctioned through 12/20 (9 weeks)
•   May continue after that date depending on attendance
•   Points based on handicap scoring with trophies awarded (from General Fund)
•   Free entry (optional $1 Ace, $2 Club Enhancement CTP, $2 Ice Bowl CTP, $1 Sanctioning)


5)   Ice Bowl
   a.   Last Year’s Prize
   •   Chose 50 Discraft SuperColor discs. (Ultrastars if available)
   •   Jason will work on artwork for the discs. (Black and Red logo)


   b.   2015
   •   Date: 2/7/14
   •   TD: ?, Asst TD: Jason Poole


6)   2015 Bag Tags
   a.   Order
   •   Jason will modify existing artwork for 2015 and order tags numbered 1-129 and a replacement number 1.

   b.   Distribution
   •   Tags 31-129 will be available for purchase 11/1/14.
   •   Tags 1-30 will be played for at Saturday Bag Tags, date TBA.


7)   Open Q&A
   a.   Discontinuum Club Challenge (11/1/14)
      i.   Fairfield Park, Round Lake
      ii.   Captain: Dave Kociuba
      iii.   24 Player Limit
         1.   12 upper, 12 lower
         2.   10 spots for each division determined by rating
         3.   2 spots for each division will be captain’s pick
      iv.   CTP donation (vote passes 3-0)
         1.   2014+2015 Membership
         2.   J-Town Buzzz ($10 from Club Challenge -> Ice Bowl Fund)
         3.   Ice Bowl Wizzard ($10 from Club Challenge -> Ice Bowl Fund)

   b.   The Canyons (Dellwood) Grand Opening (9/20/14 11am-2pm)
      i.   Help with contests/giveaways
         1.   Frank and Jason will volunteer
      ii.   Donation (vote passes 3-0)
         1.   2014 Membership
         2.   J-Town Buzzz ($10 from General -> Ice Bowl Fund)
         3.   Ice Bowl Wizard ($10 from General -> Ice Bowl Fund)
         4.   J-Town Long Sleeve Shirt (1 Orange, 1 Navy)
         5.   Ice Bowl Mini ($3 from General -> Ice Bowl Fund)

Meeting adjourned, 5:38 PM

pooleje

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Re: Meeting Minutes
« Reply #32 on: November 17, 2014, 08:38:02 AM »
J-Town Disc Golf Club Meeting 32
11/10/14
Community Park, Channahon, IL
Meeting called to order: 5:03 PM

Members Present:
Jeremiah Bly
Frank Grimes
Kristi McCarthy
Shawn McCarthy
Jason Poole

1)   Financials (see attached)
•   86+ Members
•   $993.34 available for course projects

2)   Handicap Singles League Awards
•   $85 Trophies, $10 Engrave perpetual
•   $150 for prizes
•   $45 to party (to be paid)

3)   J-Town Invitational Recap
•   31 Players
•   Sold 11 memberships

4)   Discontinuum Club Challenge Recap
•   J-Town was represented by 27 players (15 Upper, 12 Lower)
•   3rd Overall (Upper finished 2nd, Lower finished 5th)
•   Sold 8 memberships

5)   2015 Ice Bowl
•   Vote to move date to 2/14 fails 0-4, date will remain 2/7
•   Location will be Trinity Links if we are able to secure additional parking.
•   Frank to contact Morning Star and Shiloh Missionary Baptist Church about additional parking.

6)   2015 Club Invitational
•   Jason to contact the IL State Coordinator to secure a date.  Shooting for a Saturday in August.
•   Jason to contact Lockport Park District to have the Tournament at Dellwood

7)   Open Q&A
•   We are delaying the vote on the handling of the 2013-14 Bag Tags Ace Pot until the January meeting.



Meeting adjourned, 5:50 PM

bangham

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Re: Meeting Minutes
« Reply #33 on: January 18, 2015, 08:59:32 PM »
J-Town Disc Golf Club Meeting 33
1/12/15
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:05 PM

Members Present:
Dean Bingham
Jeremiah Bly
Frank Grimes
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole


1)   Financials (see attached)
●   31 Members
●   $1072.34 available for course projects
●   Approved


2)   PDGA Affiliate Club
●   Signed up for 2015 ($25)
●   $5 off for PDGA membership using code: 15JTOWNAFF
●   Continue? Voted Yes 5-0


3)   Tournament J-Town Logo Use
a.   Ropes
o   Approved 5-0
b.   IL State Championships
o   Approved 5-0
c.   Channahon Classic
o   Approved 5-0

4)   Club Invitational
●   Secured July 11th with the State Coordinator.
●   Dellwood pending park approval.


5)   Member Rewards
●   Summary attached

6)   Saturday Bag Tags
●   Continuing through 3/7 as a sanctioned league with points based on handicap scoring.
●   Jason Poole donated the plaques for the 2014 Winter Handicap


7)   2015 Ice Bowl
●   TD: Dave K,  ATD: Jason Poole
●   Frank got the OK to use the Shiloh Missionary Baptist Church parking lot.
●   Trinity Links, 2/7/14
●   There will be many great raffle items, and there will be 5 J-Town merchandise CTPs for club members


8 )   Open Q&A
●   2013-14 Bag Tags Ace Pot, Voted to donate 3-0-2
●   The J-Town Disc Golf Club Member of the Year will be announced at the Ice Bowl



Meeting adjourned, 6:40 PM
« Last Edit: January 19, 2015, 06:19:40 AM by pooleje »

bangham

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Re: Meeting Minutes
« Reply #34 on: March 15, 2015, 07:47:30 PM »
J-Town Disc Golf Club Meeting 34
3/9/15
McDonalds- 4280 W Jefferson St, Joliet, IL  60431
Meeting called to order: 5:00 PM

Members Present:
Dean Bingham
Frank Grimes
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole
Mike Flynn


1)   Financials (see attached)
●   59 Members
●   $1141.34 available for course projects
●   Approved



2)   Bag Tags
●   Winter League report has been submitted and paid.
●   Jason will donate the Plaques to the top finishers
●   No Bag Tags until the fall unless someone is willing to run them
●   $214 Ace pot to roll into Handicap League



3)   Handicap League
●   1st session has been sanctioned to run from 3/31-5/26
●   2nd session will be from 6/2-7/28
●   3rd session will be from 8/4-9/29



4)   Ledgestone Insurance Open Sponsorship
●   Vote Fails 2-2


5)   Trilogy Challenge
●   To be discussed at a future meeting.


6)   Facebook Management
●    Dave K. will be assuming responsibilities of the Club’s Facebook and social media


7)   2015 Ice Bowl Recap
●   37 Players
●   Approx. $6,000 Donated
●   89 lbs of Food Donated
●   2016 may bring a new format for J-Town’s Ice Bowl



8 )   Discontinuum Club Challenge
●   4/4/15 at Lemon Lake
●   Dave Kociuba will be Captain for J-Town
●   J-Town will cover any entry fees/gate fees for J-Town Players
●   13 players per division, 10 selected by rating, 3 by captains pick



9)   Elections
a.   Timeline
●   Nominations open 3/9/15-4/13/15
●   Voting open 4/14/15-5/11/15
●   Ballets to be counted and made official at the 5/11/15 meeting.
●   Officers take their positions on 6/1/15



b.   Nominations
●   President:  Dave Kocuiba (accepted)
●   Vice President:  Frank Grimes, Anthony Rodriguez, Tom Matesevac
●   Treasurer:  Jason Poole (accepted)
●   Secretary:  Dean Bingham (accepted)
●   Member Advocate:  Anthony Rodriguez, Tom Matesevac



10)    Open Q&A
•   Mike Flynn Proposal:  Renting a chipper for Highland
•   $500 allowance + 10% cushion, approved 4-0
•   Mike will follow-up with more info and dates




Meeting adjourned, 6:00 PM
« Last Edit: March 16, 2015, 05:37:24 AM by pooleje »

bangham

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Re: Meeting Minutes
« Reply #35 on: May 14, 2015, 09:07:25 PM »
J-Town Disc Golf Club Meeting 35
5/11/15
Community Park, Channahon, IL
Meeting called to order: 5:20 PM

Members Present:
Dean Bingham
Frank Grimes
Shawn McCarthy
Steve Rachan
Jason Poole


1)   Financials (see attached)
●   90 Members
●   $679.34 available for course projects
●   Approved


2)   Handicap League
●   1st session averaging 11 players / week
●   2nd session has been sanctioned to run from 6/2-7/28
●   3rd session will be from 8/4-9/29


3)   Discontinuum Club Challenge Recap
●   J-Town was represented by 26 players (14 upper, 12 lower)
●   1st Rnd 1st Overall (Uppers 1st, Lowers 2nd)
●   2nd Rnd 2nd Overall (Uppers 2nd, Lowers 2nd)
●   2nd Overall (Uppers 1st, Lowers 2nd)
●   Full points, and ratings for J-Town players are posted on the JTownDiscGolf.com message board.


4)   Course Project- Highland Park Basket Upgrade
●   Need additional 16 Sleeves ($17 Each+s/h, $296.26 Total)
●   Vote passes 4-0


5)   J-Town Club Invitational
●   Renting the pavilion at The Canyons will be $100+
●   Highland Park could be an option pending park approval.
●   Vote to move event to Highland passes 4-0


6)   Trilogy Challenge
●   6/6/15 Trinity Links

7)   Election
●   Dave Kociuba- President, unopposed
●   Jason Poole- Treasurer, unopposed
●   Dean Bingham- Secretary, unopposed
●   Need to have a special election for Vice President and Member Advocate
●   4/11/15-5/25/15 for nominations and acceptance
●   Jeremiah Bly-Member Advocate
●   Steve Rachan-Vice President
●   5/26/15-6/9/15 for voting


8 )    Open Q&A
•   Nothing presented.

Meeting adjourned, 6:00 PM
« Last Edit: May 18, 2015, 01:05:09 PM by pooleje »