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J-Town Disc Golf: Meeting Minutes

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bangham

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Re: Meeting Minutes
« Reply #45 on: January 16, 2017, 10:42:44 AM »
1/9/17

McDonalds – 4280 W Jefferson St, Joliet, IL 60431

Meeting called to order: _5:22 pm______

 

Members Present:

Dean Bingham

Sean Callahan

Jason Poole

Steve Rachan

 

 

1. Financials (see attached)

● 25 Members

● $1203.94 available for course projects

 

 

2. Greater Joliet Bag Tags (Saturdays)

· Avg 18 per week

· First half report has been turned in to the PDGA and paid

· Second half to run through 3/11/17 (10 weeks)

· Optional sanctioned round at the J-Town Ice Bowl as part of the league

 

 

3. 2017 J-Town Ice Bowl

·  2/18/17 TD Steve Rachan

· Flyers will be similar to last year:  $5 for pizza, each person must bring two non-perishable good items/$5 to be donated to the Salvation Army, doubles first round and singles second round

· Salvation Army will be our charity

 

4. Member Reward Program

·  See attached stats

 

 

5. 2017 Club Invitational

·  4/8/17 at Lemon Lake

· Sean was going to contact Ryan Fancher about making club T-shirts

 

 

 

6. Course Projects

·  

 

 

 

7. Open Q&A

· 

 
J Town Disc Golf Club Meeting 45
 

Meeting adjourned, _5:50 pm______


pooleje

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Re: Meeting Minutes
« Reply #46 on: March 31, 2017, 09:47:40 AM »
J-Town Disc Golf Club Meeting 46
3/20/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:01

Members Present:
Dave Kociuba
Kristi McCarthy
Shawn McCarthy
Jason Poole


1. Financials (see attached)
● 102 Members
● $1352.44 available for course projects
● Approved 2-0


2. Greater Joliet Bag Tags (Saturdays)
● Second half report has been turned in to the PDGA and paid
● $648 Ace pot to roll over to next fall


3. 2017 J-Town Ice Bowl Recap
● 70 Players
● Donated $2688 and 400 lbs of food.


4. 2017 Discontinuum Club Challenge
● Ratings from 3/1
● 4/8 Lemon Lake
● 4 Divisions (A=950+, B=925-949, C=890-924, D=889-)
● 10 players per division (8 rating based, 2 picks)
● Club will cover any entry fees/gate fees for J-Town Players
● Donation: 4 J-Town Buzzzs, 5 Bag Tags


5. 2017 J-Town Club Invitational
● Date: 8/26/17
● Location: Highland
● Dave Kociuba TD, Jason Poole ATD


6. Handicap League
● 3 Sessions (April/May, June/July, August/September)
● 1st session starts on 4/4 and has been sanctioned with the PDGA
● Jason Poole TD, Brad McCarthy ATD


7. Elections
a. Timeline
 Nominations: 3/20/17-4/17/17
 Voting: 4/18/17-5/8/17
 Ballets to be counted at the 5/8/17 Club Meeting
 Officers take their positions on 6/1/17


b. Nominations
 President: Dave Kociuba (A)
 Vice President: Steve Rachan, Jesse Saenz
 Treasurer: Jason Poole (A)
 Secretary: Dean Bingham
 Member Advocate: Shawn McCarthy (A), Sean Callahan


8. Open Q&A
● Nothing presented.

Meeting adjourned, 5:25

pooleje

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Re: Meeting Minutes
« Reply #47 on: September 25, 2017, 07:19:24 AM »
J-Town Disc Golf Club Meeting 47
5/8/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:12pm

Members Present:
Mike Flynn
Shawn McCarthy
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   136 Members
●   $1408.44 available for course projects
●   Approved 2-0

2.   2017 Discontinuum Club Challenge Recap
•   J-Town was represented by 40 players
•   Full points and ratings for J-Town players are posted on the JTownDiscGolf.com message board.
 
3.   Handicap League
•   1st session averaging 13 players/week

4.   Course Projects
•   Paver’s at Highland hole #12 (planning phase, may apply for funds in the future)
•   Mike Flynn and Shawn McCarthy have been organizing work days at Highland on most Mondays from 10-1

5.   Community Service Requirements
•   Not registered as a non-profit so we cannot offer Community Service hours

6.   Elections
•   President:  Dave Kociuba
•   Vice President: Steve Rachan
•   Treasurer: Jason Poole
•   Secretary: Dean Bingham
•   Member Advocate: Shawn McCarthy

7.   Open Q&A
•   Nothing Presented


Meeting adjourned, 5:23

pooleje

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Re: Meeting Minutes
« Reply #48 on: September 25, 2017, 07:19:47 AM »
J-Town Disc Golf Club Meeting 48
7/10/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:00pm

Members Present:
Dean Bingham
Dave Kociuba
Shawn McCarthy
Jason Poole

1.   Financials (see attached)
●   147 Members
●   $1510.44 available for course projects
●   Approved 4-0

2.   Handicap League
•   Avg 12 per week
•   3rd Session Sanctioning paid will run 8/1-9/26
 
3.   J-Town Invitational
•   8/26 Highland Park

4.   J-Town Logo Use
•   7/29 Ropes at the Oaks.  Approved 4-0.
•   TLPS Overall Trophies.  Approved 4-0.

5.   Open Q&A
•   Course Project request form.

Meeting adjourned, 5:32pm
« Last Edit: July 16, 2018, 09:43:17 AM by pooleje »

pooleje

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Re: Meeting Minutes
« Reply #49 on: September 25, 2017, 07:20:58 AM »
J-Town Disc Golf Club Meeting 49
9/11/17
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:13

Members Present:
Mike Flynn
Shawn McCarthy
Jason Poole
Steve Rachan


1.   Financials (see attached)
●   156 Members
●   $1698.44 available for course projects
●   Approved 3-0

2.   Handicap League
•   Avg 12 per week
•   2nd Session has been paid and league report has been submitted.
a. Awards
•   $275 Available, estimate $311
•   3 Spots
•   Budget $80 party, $10 perpetual, $60 Plaques, $160 Prizes (70/50/40)

b. 2018
•   Add an Upper division to allow more consistent players to compete without improving players getting all the payouts.
 
3.   J-Town Invitational Recap
•   33 Players
•   TD Report has been submitted and paid.

4.   Greater Joliet Bag Tags (Saturdays)
•   11/4-12/30 (9 Weeks)
•   Will contact other involved clubs to see if they are interested on working together again this year.

5.   2018 Ice Bowl
•   Trinity Links, BYOP Doubles (1 round best shot, 1 round combined score)
•   Preliminary date 2/17

6.   2018 Bag Tags
a. Order
•   200 Tags (1-199, extra 1), $1.75 ea
•   $15 Shipping
•   $365 from general fund

b. Distribution
•   1/6/18 at Greater Joliet Bag Tags

c. Membership Pricing
•   $10 Tag and carabineer

7.   Open Q&A
•    Highland retaining wall on hole 13 tee area.  Approved project using concrete bags and rebar.  $300 limit approved 3-0.

Meeting adjourned, 6:00

pooleje

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Re: Meeting Minutes
« Reply #50 on: January 31, 2018, 09:22:18 AM »
11/13

pooleje

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Re: Meeting Minutes
« Reply #51 on: January 31, 2018, 09:23:47 AM »
J-Town Disc Golf Club Meeting 51
1/8/18
McDonalds, 14298 S Bell Rd, Homer Glen, IL 60491
Meeting called to order: 5:15PM

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole


1. Financials (see attached)
● 22 Members
● $1509.44 available for course projects
● Approved 2-0


2. Greater Joliet Bag Tags (Saturdays)
 Avg 20 per week
 First half report has been turned in to the PDGA and paid
 Second half to run through 3/10/17 (10 weeks)
 Optional sanctioned round at the J-Town Ice Bowl as part of the league


3. 2018 Ice Bowl
 Trinity Links, BYOP Doubles, 2/17
 Flyers will be similar to last year: $5 for pizza, each person must bring
two non-perishable items/$5 to be donated to the Salvation Army,
doubles one round and singles one round
 Salvation Army will be our charity


4. Member Reward Program
● See attached stats.

5. 2018 Discontinuum Club Challenge
 4/14/18
 Dave K captain?


6. Meeting Location
 Lockport seems to be most central city to current officers
 Will discuss through e-mail before next meeting


7. Open Q&A
 Nothing presented

Meeting adjourned, 5:34PM
« Last Edit: January 31, 2018, 09:26:03 AM by pooleje »

pooleje

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Re: Meeting Minutes
« Reply #52 on: April 06, 2018, 09:28:19 AM »
J-Town Disc Golf Club Meeting 52
3/12/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:07

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole
Steve Rachan


1. Financials (see attached)
● 68 Members
● $1550.44 available for course projects
● Approved 3-0


2. Greater Joliet Bag Tags (Saturdays)
● Second half report has been turned in to the PDGA and paid
● $891 Ace pot to roll over to next fall
● Avg 23 player/week


3. 2018 J-Town Ice Bowl Recap
● 52 Players
● Donated $1680 and 50 lbs of food.


4. 2018 Discontinuum Club Challenge
● Ratings from 3/13?
● 4/14 Lemon Lake
● 4 Divisions (A=950+, B=925-949, C=890-924, D=889-)
● 10 players per division (8 rating based, 2 picks)
● Club will cover any gate fees for J-Town Players
● Donation: 5 Bag Tags, Participant donations


5. 2018 J-Town Club Invitational
● Date: 6/9
● Location: Highland Park, Joliet, IL
● Shawn McCarthy TD, Jason Poole ATD


6. Handicap League
● 3 Sessions (April/May, June/July, August/September)
● 1st session starts on 4/3 and has been sanctioned with the PDGA
● Jason Poole TD, ? ATD
● Adding an Upper division for this year

7. Elections

a. Timeline
 Nominations: 3/12/18-4/16/18
 Voting: 4/17/18-5/14/18
 Ballets to be counted at the 5/14/18 Club Meeting
 Officers take their positions on 6/1/18


b. Nominations
 President: Dave Kociuba , Brad McCarthy
 Vice President: Steve Rachan, Jesse Saenz, Ismael Ochoa,
Ryan Fancher
 Treasurer: Jason Poole (A)
 Secretary: Dean Bingham, Ismael Ochoa, Kristi McCarthy,
Brad McCarthy
 Member Advocate: Shawn McCarthy (A), Michael Flynn


8. J-Town Merch
● Looking into possible consignment options
● Shawn McCarthy will be taking the Merch to sell.


9. 2019 Ice Bowl
● Table discussion to July Meeting

10. Highland Park Improvements
● Working on paths along stairs for players with carts.

11. Open Q&A
● Shawn and Flynn will be attempting some beaver dam demolition in
Channahon

Meeting adjourned, 6:13pm
« Last Edit: July 16, 2018, 09:51:08 AM by pooleje »

pooleje

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Re: Meeting Minutes
« Reply #53 on: July 16, 2018, 08:47:03 AM »
J-Town Disc Golf Club Meeting 53
5/14/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:10pm

Members Present:
Kristi McCarthy
Shawn McCarthy
Jason Poole
Michael Flynn



1.   Financials (see attached)
●   103 Members
●   $1631.44 available for course projects
●   Approved 2-0


2.   2018 Discontinuum Club Challenge Recap
•   37 Members Played (8 A, 9 B, 10 C, 10 D)
•   Mike Krupicka has posed the full results at http://krupicka.org/discgolf/18challengeResults.html


3.   Handicap League
•   2nd session starts on 6/5 and has been sanctioned with the PDGA
•   Looking for an assistant TD


4.   2018 J-Town Club Invitational
•   Date:  6/9
•   Location: Highland Park, Joliet, IL
•   Shawn McCarthy TD, Jason Poole ATD
•   Trophies to be made by Jason Poole


5.   Elections
•   President:  Brad McCarthy
•   Vice President: Ismael Ochoa
•   Treasurer: Jason Poole
•   Secretary: Kristi McCarthy
•   Member Advocate: Michael Flynn


6.   Open Q&A
•   We are looking at options to merge our Facebook page and group.
•   Flynn is looking into options to fix the beaver dams at Channahon.



Meeting adjourned, 5:50pm

« Last Edit: July 16, 2018, 09:49:31 AM by pooleje »

pooleje

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Re: Meeting Minutes
« Reply #54 on: July 30, 2018, 07:00:42 AM »
J-Town Disc Golf Club Meeting 54
7/16/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:00pm

Members Present:
Brad McCarthy
Kristi McCarthy
Shawn McCarthy
Ismael Ochoa
Jason Poole
Michael Flynn


1.   Financials (see attached)
●   114 Members
●   $1759.44 available for course projects
●   Approved 5-0

2.   Handicap League
•   Avg 12 per week
•   3rd Session will run 8/7-9/25
•   Discussed trying to advertise more, to improve numbers.
•   Brad and Ismael to be made admins on Facebook page.

3.   2018 J-Town Club Invitational Recap
•   12 Players
•   PDGA Report has been turned in and paid.
•   Discuss a date for 2019 (pushed to November meeting)
•   Possibly put someone in charge of fundraising.
 
4.   Open Q&A
•   Channahon- Flynn is going to finalize the costs of installing the baffler.  He was hoping the club could find someone to get a discount on the plumbing parts needed.  There will also be a work day needed to clear out the sediment around the install location.

Meeting adjourned, 5:21pm

pooleje

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Re: Meeting Minutes
« Reply #55 on: November 08, 2018, 08:53:34 AM »
J-Town Disc Golf Club Meeting 55
9/10/18
The Canyons, Dellwood Park, Lockport, IL
Meeting called to order: 5:01 PM

Members Present:
Ismael Ochoa
Jason Poole
Michael Flynn

1.   Financials (see attached)
●   119 Members
●   $1913.44 available for course projects
●   Approved 3-0

2.   Handicap League
•   Avg 10 per week
•   2nd Session Report has been turned in to the PDGA and paid.

a. Awards
o   $287 Available, estimate $317
o   4 Spots
o   Budget: $90 party, $10 perpetual, $40 plaques, $165 Prizes (60/50/40/15)
 
3.   Greater Joliet Bag Tags (Saturdays)
•   Will contact other involved clubs to see if they are interested in working together again this year.
•   Every other week to be held at Dellwood.
 
4.   2019 Ice Bowl
•    2/16, Trinity, bring your own partner, 1 round combined score, 1 round best shot
•   Ismael will TD, Jason will ATD
•   Salvation Army will be the charity.

5.   2019 Bag Tags
a. Order
o    200 Tags (1-199, extra 1), $1.75 ea
o   $15 Shipping
o   $365 from General Fund
o   Approved 3-0

b. Distribution
o    1/5/19 at Greater Joliet Bag Tags

c. Membership Pricing
o   $10 Tag, Carabineer, J-Town Invitational Entry

6.   Putting League
•    Tuesdays, Location TBD
•   Michael Flynn TD
•   $5 entry ($1 club, $1 location, $3 payout), $1 optional hot putter

7.   Round Barn Signs
•   Thor:
o   Over the years J Town Disc Golf Club has spent money to help with course improvements.  Highland Park seems to be the main course that gets the most love, which in my opinion is the right course to put money into.    I am looking to start improving Round Barn Farm in Manhattan and the course needs tee signs.   I do understand that the course is not the most popular course but it is a course that J Town uses in singles play, doubles play, tournaments, and casual rounds.   Below is what I have priced out for the cost of the materials. 
o   18 tee signs.
   18 signs x $40 = $720
   18 -4x4x10 ft #2 pressure treated lumber x $10.17 $183.06
   54 bags of concrete x $6.59 = 355.86
o   The grand total to put the signs in and I will volunteer the labor will be $1,258.92.  Now if you have any ideas on how to do this cheaper I am all ears and willing to work with whoever to get them done as cheap as possible and installed by the end of September.   If you have any questions please feel free to ask questions.
•   Board would like Thor to present his case in person before agreeing to this level of funding for an under-utilized course.  Topic tabled to November meeting.

8.   Open Q&A
•   Continuing Member Rewards program?
o   We are planning on discontinuing this program due to a lack of interest and the difficulty involved with tracking work efficiently without reporting.
•   Channahon water issues
o   Work is on hold waiting for Forest Preserve approval

Meeting adjourned, 6:25 PM