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J-Town Disc Golf Club / Re: Meeting Minutes
« on: September 25, 2012, 09:47:41 AM »
J-Town Disc Golf Club Meeting
09/10/12 5:00 PM-- Meeting #19
Members in attendance: Frank Grimes, Jason Poole, Dean Bingham, and Ray Hill
1) Financials (Please see attached)
• About halfway back to paying off the original investment in clothing
• Sanctioning Singles been a successful financial decision
• Dean Bingham will do an inventory of the clothing to update sales sheets
2) Ice Bowl
a) Last year’s results, prize
• We came in 3rd for money raised and won 50 Supercolor Discraft Discs.
• Jason will work the logo for full color discs and place the order
b) 2013
• Tentative date of 2/9/13
• Frank Grimes actively seeks individuals to help with this upcoming Ice Bowl Donations
3) 2013 Bag Tags
a) Order
• Same logo as last season.
• Jason Poole will place the order for 150 tags including a duplicate #1 tag.
b) Distribution
• We will start selling 2013 tags at the J-Town Fest on 10/20.
• Tags 1-20 will be reserved for a playoff after Sunday doubles on 11/4 at Channahon.
4) Handicap League Awards
• Dean Bingham and Jason Poole will look into Trophy/Plaque options.
• The perpetual plaque is complete just need to add this years winner.
• 4 trophies/plaques were voted upon for the top 4 finishers
5) Course Projects
a) Highland 13 recap
• Looks great!!
b) New projects
• Hole 15 at Highland Park needs erosion control for the tee pad. Frank Grimes wants to look into possible ways to slow this down and fix the problem.
6) Saturday Tags
• Aaron Studer has expressed interest in running tags on Saturday’s. He will be set up with league supplies.
• Huge Thank you from the board for taking on this task and keeping the Tags going into the winter.
7) Hats
• After talking this out we are going to look into patches.
• They can hopefully be used for Hats and members to display on their golf bags
8 ) Rental Fees Club Supplies
• In an effort to maintain the current club owned tournament supplies the board has voted to have certain rental fees for items.
• The J-Town board does not have the intention of making a profit from this, just being mindful of the future of the club items and the fact that they will need replacing and updating as time goes on. The intention of these rental fees is just that.
• By setting the rental fee of a per person standard we hope to keep it as fair as possible for TDs. This way the fee will reflect the number of players that benefited and not penalize TDs who do not get a good turnout.
• This program will be watched and monitored to deem successful or not.
• Must be a current club member to rent supplies.
• A rental contract will be signed by the TD before taking any supplies. The signing party will be responsible for returning the supplies borrowed in a similar fashion to what they are received or will be responsible for the replacement fee.
• All supplies must be returned within a week of the event with the fee due upon return. A shorter time frame may be necessary if supplies will be needed at another event and will be disclosed prior to borrowing.
• See attached pricing.
09/10/12 5:00 PM-- Meeting #19
Members in attendance: Frank Grimes, Jason Poole, Dean Bingham, and Ray Hill
1) Financials (Please see attached)
• About halfway back to paying off the original investment in clothing
• Sanctioning Singles been a successful financial decision
• Dean Bingham will do an inventory of the clothing to update sales sheets
2) Ice Bowl
a) Last year’s results, prize
• We came in 3rd for money raised and won 50 Supercolor Discraft Discs.
• Jason will work the logo for full color discs and place the order
b) 2013
• Tentative date of 2/9/13
• Frank Grimes actively seeks individuals to help with this upcoming Ice Bowl Donations
3) 2013 Bag Tags
a) Order
• Same logo as last season.
• Jason Poole will place the order for 150 tags including a duplicate #1 tag.
b) Distribution
• We will start selling 2013 tags at the J-Town Fest on 10/20.
• Tags 1-20 will be reserved for a playoff after Sunday doubles on 11/4 at Channahon.
4) Handicap League Awards
• Dean Bingham and Jason Poole will look into Trophy/Plaque options.
• The perpetual plaque is complete just need to add this years winner.
• 4 trophies/plaques were voted upon for the top 4 finishers
5) Course Projects
a) Highland 13 recap
• Looks great!!
b) New projects
• Hole 15 at Highland Park needs erosion control for the tee pad. Frank Grimes wants to look into possible ways to slow this down and fix the problem.
6) Saturday Tags
• Aaron Studer has expressed interest in running tags on Saturday’s. He will be set up with league supplies.
• Huge Thank you from the board for taking on this task and keeping the Tags going into the winter.
7) Hats
• After talking this out we are going to look into patches.
• They can hopefully be used for Hats and members to display on their golf bags
8 ) Rental Fees Club Supplies
• In an effort to maintain the current club owned tournament supplies the board has voted to have certain rental fees for items.
• The J-Town board does not have the intention of making a profit from this, just being mindful of the future of the club items and the fact that they will need replacing and updating as time goes on. The intention of these rental fees is just that.
• By setting the rental fee of a per person standard we hope to keep it as fair as possible for TDs. This way the fee will reflect the number of players that benefited and not penalize TDs who do not get a good turnout.
• This program will be watched and monitored to deem successful or not.
• Must be a current club member to rent supplies.
• A rental contract will be signed by the TD before taking any supplies. The signing party will be responsible for returning the supplies borrowed in a similar fashion to what they are received or will be responsible for the replacement fee.
• All supplies must be returned within a week of the event with the fee due upon return. A shorter time frame may be necessary if supplies will be needed at another event and will be disclosed prior to borrowing.
• See attached pricing.
